Supply Chain Assistant

Mid Senior Logistics & Procurement

Overview

Assist with procurement and supply chain management tasks in IOM projects.

You have:

• University degree in Supply Chain, Business Administration, Management or a related field from an accredited academic institution with 3 years of relevant professional experience; or completed High School degree from an accredited academic institution, with 5 years of relevant professional experience.
• Experience preferably in supply chain management of which one year in IOM or any UN system or any international organization will be an advantage.
• Fluency in English (oral and written) is required.
• Working knowledge of French is an advantage.
• Proficiency in WAVE system, MS office applications such as Word and Excel; knowledge of other applications such as Power Point and Visio an advantage.

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

This is a Fixed Term contract. More about Fixed Term contracts.

The Coastal States Stability Mechanism (CSSM) is a small-grants programme operating in northern Ghana, Benin, and Togo—strategic zones exposed to the risk of violent extremist expansion from the Sahel—aimed at strengthening a locally supported state presence. CSSM is currently funded by the German Federal Foreign Office (GFFO), the Ministry of Foreign Affairs of the Kingdom of the Netherlands (MINBUZA), and the UK’s Foreign, Commonwealth & Development Office (FCDO). It is implemented by the International Organization for Migration (IOM). CSSM pursues three main outcomes:

• Civil security actors strengthen security in areas threatened by violent extremist expansion.
• Governments expand and improve the delivery of essential basic services.
• Communities reduce local instability risks through targeted actions to improve social and economic conditions.

CSSM works with government partners and communities in selected areas based on government-identified security and stabilization priorities, promoting national leadership and collaboration between security actors and communities in analysis, planning, and implementation.

Qualifications

EDUCATION

• University degree in Supply Chain, Business Administration, Management or a related field from an accredited academic institution with 3 years of relevant professional experience; or
• Completed High School degree from an accredited academic institution, with 5 years of relevant professional experience;
• Certified training on supply chain management, an advantage.

EXPERIENCE

• Experience preferably in supply chain management of which one year in IOM or any UN system or any international organization will be an advantage;
• Experience in procurement in international and or government process;
• Proficiency in WAVE system, MS office applications such as Word and Excel;
• Knowledge of other applications such as Power Point and Visio an advantage.

LANGUAGES

• Fluency in English (oral and written) is required.
• Working knowledge of French is an advantage.

VALUES AND COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must uphold and demonstrate these five values:

• Inclusion and Respect for Diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and Transparency: Maintains high ethical standards and acts in a manner consistent with the organization’s principles, rules, and standards of conduct.
• Professionalism: Demonstrates the ability to work in a composed, competent, and committed manner and shows sound judgment when facing daily challenges.
• Courage: Demonstrates willingness to take a stand on important issues.
• Empathy: Shows compassion toward others and ensures people feel safe, respected, and treated fairly.

CORE COMPETENCIES

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering Results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and Sharing Knowledge: Continuously seeks to learn, share knowledge, and innovate.
• Accountability: Takes ownership of achieving the organization’s priorities and assumes responsibility for one’s own actions and for work delegated.
• Communication: Encourages and contributes to clear, open communication. Explains complex matters in an informative, inspiring, and motivating way.

Responsibilities

Under the overall supervision of the Chief of Mission and, the direct supervision of the Supply Chain Officer (SCO) and in close coordination with the Resources Management Officer (RMO) in Accra, Ghana, the Supply Chain Assistant will be responsible for:

1. Identify local service providers.

2. Analyze and evaluate that vendor's performance in terms of quality, prices, delivery, and equipment are in conformity with the organization's requirements;

3. Liaise with in-location intergovernmental and non-governmental agencies in order to utilize their respective procurement networks when necessary;

4. Coordinate with the SRMO (Senior Resources Management Officer) and Supply Chain Officer on the planning for procurement and logistic needs of the IOM Mission in Ghana.

5. Confirm terms of payment and delivery conditions in order to prepare Purchase Orders (PO).

6. Ensure the appropriate level of authorization is received prior to releasing the orders;

7. Follow up on PO status and keep abreast of availability of goods or any changes that may affect or modify the pre-determined conditions;

8. Conduct tracking and reporting of service provision status.

9. Assist the Supply Chain Officer in asset inventory tracking

10. Organize and maintain proper procurement and filing systems as well as assist SRMO and Supply Chain Officer in records keeping management in relation to the projects.

11. Ensure regular voucher inventory and retrieval from vendors, for records and payment purposes

12. Ensure the clearance of international orders and coordinate exemption requests with MOFA

13. Organize the moving of staff arriving or departing

14. Perform any other duties as may be assigned

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Potential interview questions

Added 24 days ago - Updated 11 days ago - Source: iom.int