Supply Chain Administrator

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

Business Requirements

Act as “first line” advisory resource for Non-Supply Chain staff, support the implementation of an organizational culture that reflects our values, promote accountability. Ensure all orphaned PRs waiting to be sourced are assigned to the appropriate staff and are actioned in a timely manner Maintain proper filing and record keeping as per the guidelines set by the management.

Supply Planning

Review Procurement Plans (PPs) from the Zone covering various user departments and understand the Zonal demand load for goods, services and works Represent the SCM function on Zonal Strategic Planning & Annual Business Planning Meetings Review and update Item Catalog prior to the planning process activity

Strategic Sourcing

Perform Market Assessment and Supplier Pre-Qualification processes in the Zones Prepare use appropriate Market Solicitation tools: - RFQ/RFP documents, sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings Maintain all supporting documents relating to the Sourcing Events based on the document management Supervise the Sourcing Events Filed Offices and Assistance work relating to sourcing.

Supplier Contract and Relationship Management

Accurately complete the master data management form (contract/supplier/ item register) Manage record keeping for all contract-related correspondence and documentation (Master Data Management). Communicate contract-related information to all stakeholders to ensure optimum usage of contracts. Collect feedback on supplier performance as per the established SPM guidelines.

Process, Procedure and Policy-Compliance

Ensure compliance with WVI minimum standards & SoPs and procedures related to Supply Chain, including procurement, logistics, transport and distribution, warehousing and Inventory Management and assets Familiarise and implement the donor requirements from Award Kick off to Award Close Out and any exceptions required Perform 100 % before the fact, Blocked Party Screening , including clearing of Hit Matches on vendors, contractors, suppliers and contractors including Owners, Shareholders and Key personnel

Data Management, Analysis and Reporting

Prepare weekly/monthly procurement status reports to update the customers and other stakeholders. Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained. Consolidate all Payment Packets and submit to finance/accounts payable for processing in time

Applicant Types Accepted: