Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,970 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Afghanistan has been in protracted conflict for over forty years which has seriously hampered poverty reduction and development, strained the fabric of society, and depleted its coping mechanisms.

How can you make a difference?

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, advocacy, and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias, or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic, and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education, and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Purpose of Assignment:

The Supply Assistant is responsible for assisting the uninterrupted supply of affordable and good-quality supplies and services, adapted to the particular context and through compliance with UNICEF’s policies, procedures, and ethics standards.

It is worth noting that this GJP covers a broad range of functions in supply, however, depending on the context, the incumbent may focus on all, some, or only one or two areas with greater depth. Therefore, if this is the case, this can be made clear in teamwork and individual performance plans.

Key Activities and Objectives

Supply Chain Service Delivery and Response

Procurement/contracting:

• Provide input to the formulation of the annual Supply Plan. Conduct data review and analysis for category management and assist in the development of procurement strategies. Support market research in relevant areas for UNICEF and assist in gathering evidence on the best approaches to sustainable and best value for money procurement.
• Where relevant, support product innovation and market shaping initiatives for specific categories of supplies and services providing relevant data.
• Liaise with colleagues from respective programme sections in planning procurement and contracting initiatives, supporting the development of relevant specifications, terms of reference, and logistics arrangements and timelines. From lessons learned, contribute with good practices to strengthen the sustainability of supply chains.
• Prepares documentation for the establishment of Long Term Arrangements (LTAs) and acts on specific procurement requisitions as might be required. Prepare and process Request for Quotations (RFQs), Invitations to Bid (ITBs), and Requests for Proposals (RFPs), as might be requested by the Supervisor. Assists with bid openings, and technical and financial analysis of offers as might be required. Conduct clarifications with suppliers.
• Prepare requests for the award including submissions to Contract Review Committee. Prepare purchase orders and contracts in SAP (ERP – Enterprise Resource Planning system), and submit for relevant approvals, ensuring completeness of documentation in UNICEF systems.
• Keep stakeholders/partners informed on the progress of procurement processes. Liaise with suppliers, ensuring timely follow-up on delivery schedules Implement appropriate vendor management practices e.g. supply performance reviews.
• Regularly monitor dashboard reports and coordinate to ensure necessary supply action is taken in a timely manner in support of UNICEF Programmes.
• Regularly extract reports on the status of the existing LTAs, contracts, and Purchase Orders (POs) and take necessary action in coordination with the relevant Programme.
• Conduct local market surveys on ongoing and regular basis for identification of potential suppliers to procure the goods and services at competitive costs.

Other duties/responsibilities:

• In collaboration with the supervisor, Supply Division, Regional Office, and the global supply community, provide input to help ensure knowledge exchange and learning are prioritized to continuously build the capacity of individuals and the team. Develop and facilitate training of newcomers, and provide inputs towards the establishment of processes or manuals to support effective workflows.

Impact of Results

The Supply & Logistic Assistant’s impact directly affects the quality and timeliness of the delivery of a range of different services for which the unit is accountable. The impact of these services indirectly affects the timely completion of other processes for clients and reflects directly on the

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

To view our competency framework, please visit here

Core Competencies

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnership (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Manages ambiguity and complexity (1)

Skills

• Thorough knowledge of a range of specialized topics, including relevant supply chain processes, partnership mechanisms, rules, and regulations related to public sector procurement.
• Ability to interpret and apply specialized rules and regulations to the particular circumstances of individual cases.
• Experience using MS Word, Excel, PowerPoint, and SAP, and the ability to learn other UNICEF office tools.
• Demonstrated understanding of relevant supply chain processes and ability to consistently apply relevant policies, procedures, and good practices in daily work.
• Ability to develop and maintain effective working relationships with stakeholders and gain the assistance and cooperation of others in a team endeavor.
• Ability to use supply-related modules within the UNICEF ERP system (SAP).
• Ability to establish priorities and plan his/her own work and plan, coordinate, and monitor the work of those under his/her supervision.
• Ability to draft clear and concise reports or rationale for supply-related decisions on key issues.

Recruitment Qualifications

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.

Experience: A minimum of 5 years of relevant administrative experience in supply chain management or a commercial context is required. Understanding development and humanitarian work is an advantage.

Language Requirements: Fluency in English is required, Knowledge of another official UN language (Arabic, Chines, French, Russian or Spanish) or a local language is an asset.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to delivering the best results for children. For this position, eligible and suitable nationals of Afghanistan are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.