SUPPLY ASSISTANT

Contract

This is a FS-4 contract. This kind of contract is known as Field Service. It usually requires 6 years of experience, depending on education. More about FS-4 contracts and their salaries.

Org. Setting and Reporting This position is located in the Centralised Warehousing Unit of the United Nations Interim Security Force for Abyei (UNISFA), duty station Abyei. The incumbent will report to the Chief of Unit, Centralised Warehousing or their designate.

Responsibilities Within delegated authority, the Supply Assistant will be responsible for the following duties:

- Receives authorized online requisitions for stores’ supplies from Chiefs of Section and Heads of Units; verifies the requisitions and issue in accordance with sections’/units’ monthly requirements; ensures that supplies are issued to requested offices/sections as per approved requisitions without delay. - Monitors stock of supplies in the stores; conducts regular stock taking of expendable items in the supply stores and prepares reports on discrepancies observed; informs Chief of Unit on supplies which require stock replenishment in a timely manner; ensures that items in the supply stores are arranged in an orderly manner and ensure that supplies are issued to requestors before expiration date of the products; plans well in advance on expected delivery of supplies in order to maintain adequate storage facilities for incoming goods. - Assists in raising requisitions for services and items required by the supply stores; receives requests from offices and sections and raises requisitions in the system for goods/services required. - Assists Receipt and Inspection Unit (R&I) in receiving and inspecting goods delivered by vendors and managed by Centralised Warehousing Unit; processes internal R&I reports for goods in the Supply Stores and forward to R&I Unit for processing records of the goods in Umoja and issue to end users according to established procedures; update stock cards for acquired products. Assist in weekly reconciliation of receipts and issues in order to confirm that nothing is being misappropriated. - Conducts periodic inventory of UN non-expendable property and attractive Property managed by supply stores and update records in Umoja by processing issue vouchers to individual/ end sures of UN property for purpose of transparency and accountability. assist with ensuring implementation of the internal control systems including accounting, reporting and maintenance of all electronic/hardcopy records to ensure proper audit trail. - Prepares write-off requests for property which is lost, obsolete or damaged; receives technical evaluation report from Technicians on damaged property or property which has become obsolete and raise request for write-off in the Umoja system to facilitate submission to the Local Property Survey Board (LPSB) by the Claims office; ensure that property approved for write-off and disposal is handed over to the Property Disposal Unit in a timely manner. - Implements Occupational Health and Safety in the workplace. - Perform other duties as required.

Competencies PROFESSIONALISM: Practical knowledge of warehousing and supply chain management, quality assurance, Statement of Works (SOW), inventory management or logistics support with good understanding of field support operations; proven analytical skills, including ability to research and analyze data and develop recommendations and plans; proven ability to develop, maintain and supervise management control systems for assets and materials. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education High school or equivalent diploma is required.

Job - Specific Qualification Technical certificate in at least one of the following areas is desirable: logistics, inventory management, and supply chain management.

Work Experience A minimum of six (06) years of progressively responsible experience in inventory management, warehouse management, supply chain or related area, including at least 2 years at the international level is required. Please explain how you meet this criterion using examples.

Experience in supporting supply services for international peacekeeping or military operations is required. Please explain how you meet this criterion using examples.

Working experience in UMOJA warehouse module and inventory management module is mandatory. A minimum of three (3) years of proven experience with both modules is required. Please explain how you meet this criterion using examples.

Working experience in the Physical Inventory Reconciliation Program (PIRO) is desirable. Please explain how you meet this criterion using examples.

Working experience in decommissioning Galileo and roll-out of UMOJA in UN field Missions is desirable. Please explain how you meet this criterion using examples.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice - This position is temporarily available for a period of 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.