SUPPLY ASSISTANT

Contract

This is a FS-4 contract. This kind of contract is known as Field Service. It usually requires 6 years of experience, depending on education. More about FS-4 contracts and their salaries.

Org. Setting and Reporting This position is located in the Centralized Warehousing Section (Warehouse Operations Unit) of the Supply Chain Management Section, United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The Supply Assistant at this level will report to the Warehouse Operations Officer or his/her designate in the Warehouses.

Responsibilities Within the limits of delegated authority, the Supply Assistant will carry out the following duties: Implement Centralized warehousing processes in the assigned area of responsibility; Create and manage bin locations, manage / organize warehousing, and allocation of space for items belonging to Technical Sections (General Supply, Engineering Section, Transport Section and Field Technology Section); Monitoring the space availability to allow for an optimal allocation of the goods while ensuring that the safety, security and environmental standards are always met; Carry out warehousing roles in the inventory management system; Process transfer of inventory to end-users / service orders based on the approved reservations, service orders or Project WBS processed by the Technical Sections; Receive authorized on-line requests for materials from Chiefs of Section /Unit; Verify the requests and issue in accordance with Sections'/Units' requirements; Ensure that materials are issued to requesting offices/Sections as per approved requisitions without delay; Monitor stock of supplies in the stores; Conduct regular stock taking of materials in the warehouses and prepare reports on discrepancies observed; Inform Technical Sections on supplies which require stock replenishment in a timely manner; Ensure that items in the warehouses are arranged in an orderly manner; Plan well in advance on expected delivery of supplies in order to maintain adequate storage facilities for in-coming goods. Assist in raising requisitions for services and items required by the Warehouses; Receive requests from offices and Sections and raise requisitions for goods /services required; Assist Receiving Unit in receiving materials delivered by vendors and managed by the Central Warehouses; Process internal receiving reports for goods in the warehouses and forward to Receiving Unit for processing records of the goods in Umoja, and issue to end users according to established procedures; Assist in weekly reconciliation of receipt and issues in order to confirm that nothing is being misappropriated; Conduct periodic inventory verification of high value materials managed by CWS and update records in Umoja accordingly; Assist with ensuring implementation of the internal control systems including accounting, report and maintenance of all electronic/hard copy records to ensure proper audit trail. Ensure that property approved for write-off and disposal is handed over to the Property Disposal Unit in a timely manner; Actively engages in management performance duties and ensures the provision of management, guidance development, training, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff in his/her area of responsibility. Perform other duties as required.

Competencies Professionalism: Practical knowledge in the areas of supply chain management, in particular warehousing, inventory management, distribution, warehouse safety management, as well as related procedures, practices, and environmental standards; Good understanding of internal procurement policies, practices and procedures; Proven analytical skills, including ability to research and analyze data and develop recommendations and plans; Proven ability to develop, maintain and supervise management control systems for assets and materials; Knowledge of and ability to apply UN rules, regulations, policies, and guidelines in work situations; Ability to provide professional technical advice in the area of warehouse management; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education High school diploma or equivalent is required.

Work Experience A minimum of six (6) years of progressively responsible experience in warehousing & inventory management and logistics support, including at least 2 years at the international level is required.

Experience in supporting supply services for international peacekeeping or military operations in a harsh and conflict environment is desirable.

Minimum of 2 years’ experience in the use of an inventory/warehouse management system (e.g., SAP/Umoja) is required.

Experience in the utilization of material handling equipment and/or forklift is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; Knowledge of another official United Nations language is an advantage.

Assessment Evaluation of qualified candidates will include an online assessment exercise which be followed by competency-based interview.

Special Notice Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.