Supply Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established by Security Council resolution 2100 of 25 April 2013 to support political processes in that country and carry out a number of security-related tasks. The Mission has been asked to support the transitional authorities of Mali in the stabilization of the country and implementation of the transitional roadmap, focusing on major population centres and lines of communication, protecting civilians, human rights monitoring, the creation of conditions for the provision of humanitarian assistance and the return of displaced persons, the extension of State authority and the preparation of free, inclusive and lections.(http://www.un.org/en/peacekeeping/missions/minusma/)

Under the direct supervision of the Regional Supervisor of Centralized Warehouse in Bamako (please complete with the function of the supervisor), the UN Volunteer will undertake the following tasks: • Supervise the receiving, inspection and issuance of Mission items; prepare and submit Cargo Movement Re-quests (CMRs) to MOVCON for transfers of materials from one location to another. • Review approved requests for all commodities, and issue them in accordance with approved quantities, appropriate scales of issue, mission priorities and stock availa-bility. • All transfers and issues of items are done through UMOJA – the organization uses an ERP called UMOJA for the management of its inventory. • Supervise the receipt/deliveries of all stock from/to sectors and the accuracy of the delivery against the database; participate in Receipt and Inspection of items delivered by vendors. • Coordinate the conduct of cycle counts, bring any noted discrepancies to the attention of the Supervisor; establish and maintain appropriate warehouse facilities for commodities, control all items subject to storage expiration and as-sist operating a commodity disposal system in accordance with UN regulations. • Review and analyses the undetermined Umoja warehouse transaction to comprehend for corrective action. • Conduct the cycle count and achieve 25% lines of items of the warehouse by every quarter, working towards a 100% inventory count by May 31st to complete the inventory count. Inventory reconciliation to identify and correct the discrepancy if any happen with the coordination and approval of supervisor. • Participate in Receive & Inspection process and ensure to confirm the Putting away in Mission Data base, Umoja within allowed time. • Effective Implementation of Bin cards in Warehouse and container Yard to record all stocks in/Out transaction in real time of the event. • Review and analyses the undetermined Umoja warehouse transaction to comprehend for corrective action.

Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by read-ing relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publica-tions/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Outputs: • Ensure the effective upstream and downstream flow of communications for the de-sired outcomes by each staff member. • Conduct a routine work on the warehouse internal process improvements to review the bin cards and ensure the real-time transaction in Mission data base. • Achieved the cycle count targets in line with the Mission KPIs. • Pursue the required the data analysis for fast consuming items for management deci-sion.
• The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counter-parts, including Implementing Partners (IPs); • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development dur-ing the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take own-ership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confi-dentially; responsive and client-oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work envi-ronment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish prior-ities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious work-ing relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for di-versity and gender;

: A minimum of 4 years’ experience in any ERP on Inventory and/or Warehouse management is required. Umoja / SAP knowledge in warehousing and/or inventory management is as advantage. A minimum of 2 years experience in supervision of a warehouse is required.

Bamako is a non-family duty station with a difficult security and working environment. Mali is a non-family duty station. Living conditions are acceptable in Bamako, but security instruc-tions need to be strictly complied with. Adequate housing is available for rent at US$ 500-1500 per month. The national currency is the Franc CFA (March 2022 rate was 1 US$ = 598.610FCFA). Visa credit cards are accepted in some hotels and larger shops. Mali is a country prone to malaria, so mosquito nets are highly recommended. Basic medicines are available from pharmacies, but provision needs to be made for specialized medication. Security recommendations from the UN Department of Safety and Security (UNDSS) must be followed by all UN Staff in the course of their assignments in Mali. For the sake of rewarding experience, UN volunteers in MINUSMA carry out their duties with flexibility, commitment, and a willingness to live and work in challenging conditions including heat and limited water and electricity supply.