Supply and Logistics Specialist (Planning and Replenishment), P3, TA, Copenhagen

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 134,294 USD and 175,847 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Supply and Logistics Specialist (Planning and Replenishment) P3, Temporary Appointment (364 days) UNICEF Supply Division, Copenhagen, Denmark

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

How can you make a difference?

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Job context:

The Warehouse and Inventory Management Centre (WIMC) of UNICEFs Supply Division i) manages efficient and effective warehouse operations in Copenhagen and the network of hubs, ii) provides oversight and plays a normative role in supporting the management of warehouse operations in country offices, especially during emergencies, iii) coordinates with procurement centres and ECU to ensure optimal stock levels for the Emergency Supply List and safety stock, iv) manages the forecast and replenishment process, v) supports optimization projects, vi) supports capacity building by deploying warehousing experts and vii) leads SD’s work on kit-packing.

Purpose of the Job:

Under the supervision of the Supply and Logistics Manager (WIMC), the incumbent is responsible for effective replenishment of standard stock materials in SD managed warehouses with optimal stock levels to meet demand.

Summary of key functions/accountabilities:

1. Overall Materials Planning
2. Operational planning and replenishment
3. Collaboration with relevant stakeholders
4. Technical and advisory support on materials planning

Overall Materials Planning

• Ensure effective replenishment of standard stock materials in SD managed warehouses and hubs with optimal stock levels to meet demand.
• Determine replenishment strategies, inventory levels and material forecasts for Material Planning.
• Determine appropriate replenishment methodology (e.g. reorder point, forecast, buffer and safety stock) to support fill rates and inventory objectives
• Participate in development of the annual workplan related to replenishment and inventory management.
• Creation and management of material related KPIs and measures to ensure accurate understanding of material availability.

Operational planning and replenishment

• Responsible for managing and maintaining optimum inventories of standard-stock materials to meet scheduled kit production and customer demands.
• Review MRP shortage and replenishment reports. Review Purchase Requisitions on a daily basis for accuracy, need and conversion into Purchase Orders.
• Creation and maintenance of detailed material planning parameters in SAP.
• Review material settings to maintain optimum inventory levels to achieve fill rates, limit stock-outs and minimize slow moving and obsolescence.
• Identify materials with no further use or that have reached the minimum remaining shelf-life, recommend actions and draft report for review by the Property Survey Board.

Collaboration with relevant stakeholders

• Liaison with procurement and warehouse teams to ensure all material plans are up to date and responsive to changes in material requirements. Expediting material availability through liaison with procurement and teams involved with inbound material processing.
• Liaise with key stakeholders to develop inventory plans, buffer and safety stock to meet demand.
• Participate in emergency coordination, implementation and monitoring meetings with internal and external partners and establish close collaboration with respective centers in SD.

Technical and advisory support on materials planning

• Serves as the Subject Matter Expert (SME) for planning and material control functions for UNICEF’s ERP system for the teams working with the system.
• Manages, maintains, and recommends continuous improvements to SAP supply chain modules. Analyze the supply chain and inventory control performance of the UNICEF warehouse systems and drive forwards visibility of process and continuous improvement of SAP systems and reports.
• Draft SOPs for stock replenishment and provide input to inventory-related policies, procedures and guidelines.

To qualify as an advocate for every child you will have…

Education:

A completed advanced university degree (Master’s Degree) is required in Business Administration, Engineering, Manufacturing, Management, Supply Chain Management, Logistics, Procurement or related field.

*A completed first level university degree (Bachelor's Degree) in a relevant technical field (as identified above), in conjunction with seven (7) years of relevant work experience in supply, logistics, procurement, contracting, administration and/or other directly related technical field, may be considered in lieu of an advanced university degree.

Experience:

Required:

• A minimum of five (5) years of relevant experience, at the national and international levels, in supply, logistics and warehouse and inventory management.
• Experience in procurement, contracting, administration and/or other directly related technical fields.
• At least 2 years of experience with Materials Planning in a manufacturing environment.
• Demonstrated experience working in the SAP ERP system, including Materials Requirements Planning (MRP), Materials Management (MM) and Production Planning (PP) modules.
• Experience of functional and requirements analysis with SAP supply chain modules.

Desired:

• Health supply chain management experience an advantage.
• Humanitarian work experience an advantage.
• Knowledge of additional UN languages (French, Spanish, Russian, Chinese, Arabic), or local language of the duty station is an asset.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are..

Core Competencies

• Nurtures, Leads and Manages People (1)
• Demonstrates Self Awareness and Ethical Awareness (2)
• Works Collaboratively with others (2)
• Builds and Maintains Partnerships (2)
• Innovates and Embraces Change (2)
• Thinks and Acts Strategically (2)
• Drives to achieve impactful results (2)
• Manages ambiguity and complexity (2)

https://www.unicef.org/careers/media/1041/file/UNICEF%27s_Competency_Framework.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

• For UNICEF Fixed-Term staff, the 1-year time in post must be observed to apply for another position.
• UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at: http://www.whed.net/
• For Fixed-Term positions, mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
• Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process.
• UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.