Supply and Logistics Associate, GS-6, Tripoli-Libya

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hope

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nation.

How can you make a difference?

Under supervision of the Supply and Logistics Officer and oversight of the Deputy Representative Operations , the Supply and Logistics Associate, provides a broad range of transactional, procedural and administrative tasks in support of the efficient supply and procurement of the country office, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations, whilst demonstrating the capacity to identify, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design. In additional to that, the Supply and Logistics Associate performs a variety of relatively complex duties from organizing distribution plans, physical counts, contracts management, leading in solicitation process, initiating contracts with main focus on health and nutrition orders and any related activity to the office supply and logistics operations.

MAIN RESPONSIBILITIES AND TASKS

1. Assist and ensure timely and efficient supply and logistics support in the context of program emergency supplies and warehouse keeping for emergency program needs.
2. Assist in the preparation & monitoring of the supply and logistics plan in the field.
3. Organize all transportation of goods to the final destination / consignee in collaboration with the program responsible. Such as to fill and follow up all documents related to transportation to the consignee (waybills, delivery notes, etc.…)
4. Assist in organizing and maintaining any stores/warehouses containing UNICEF stock. Provide timely stocks report and introduce needed data’s in VISION. Record incoming and outgoing program supplies requisitions timely.
5. Support in the assessment of partners’ warehouse, conduct spot checks and report to program sections and supply unit on findings and recommendations.
6. Support in the provision of supply & logistics training to partners whenever needed.
7. Extracts procurement and logistics information from UNICEF system records and summarizes for use by the program sections.
8. Receives supply requisitions, ensuring accuracy of specifications of items, and confirms availability of funds, obtaining additional information from the programme sections as necessary. Monitors assigned requisitions to ensure completion of procurement actions in a timely manner.
9. Obtains quotations, issues invitation to bids to approved and listed suppliers; arranges and participates in bid openings with the Supply and Logistics officer, compiles price tabulations with price ratings and recommendations for order placement, prepares CRC submissions for finalization by the Supply and Logistics officer.
10. Ensures continuous availability of data related to procurement, including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed.
11. Maintains supplier database and files with full information, in accordance with UNICEF supply guidelines.
12. Prepares Direct Orders (Purchase Orders) against existing Long Term Arrangements (LTA) ensuring that the LTA has valid quantities and lead-time meets requirements.
13. Maintains purchase order/contract files with all required procurement documentation (POs, invoices, delivery receipts, payment requests, correspondence, etc).
14. Responsible for conducting local market surveys on ongoing basis.

To qualify as an advocate for every child you will have…

Academic qualifications: Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage.

Work experience: Minimum 4 years of progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required.

Language experience: Fluency in English and Arabic required.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are...

Analyzing (II)

Applying Technical Expertise (II)

Planning & Organizing (II)

Following Instructions and Procedures (II)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Only Libya National applicants are invited to apply for this position.