Subcontracts Compliance Officer
Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC’s mission is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. The IRC is on the ground in more than 40 countries, providing emergency relief and rebuilding lives in the wake of disaster. Through 28 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve.
THE PURPOSE of the ROLE:
Working in partnership with local and national civil society organizations and governmental partners is fundamental to the IRC’s mission to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Effective local partnerships enable the IRC to pursue its strategic objectives, resulting in more effective, responsive and durable assistance that reaches more people and produces better outcomes for our clients. Investing in local partners not only recognizes those organizations as allies in achieving the IRC’s core outcomes, but also acts as a catalysts and drivers of change.
The AMU Compliance and Policy (C&P) Subcontracts Compliance Officer will contribute to IRC’s global leadership in partnerships by ensuring subcontracts are in accordance with the IRC’s Partnership Excellence for Equality and Results System (PEERS) and IRC’s private and statutory donor rules and regulations. The Subcontracts Compliance Officer supports IRC’s subcontract and partnership portfolio, serving as a main focal point for staff on sub-contract related questions, including through the management of the IRC Partnership Helpdesk and as needed support in agreement negotiations with external partners. Serving as an in-house subcontract and PEERS expert, the Subcontracts Compliance Officer builds knowledge and capacity of staff, while continuously encouraging the deeper realization of IRC’s partnership principles of equality, transparency, responsibility, complementarity, humility, and results-oriented approach. The Subcontracts Compliance Officer reports to the Senior Officer Subawards and Partnerships.
Key Working Relationships
Donor Compliance Specialists; Program and Grant Support Teams, Technical Units
• Working under the direction of the Sr. Officer Subawards and Partnerships ensure organizational compliance to IRC systems and policies by providing direct day-to-day guidance and assistance on the development, review, and execution of subcontracts and partnership agreements
• Working closely with the C&P Donor Specialists, act as a compliance focal point for IRC’s subcontract portfolio, by providing guidance and advice on the processing/implementing of PEERS, IRC internal policies and complex donor rules and regulations as they relate to subcontracts
• Review subcontracts and supporting documents for completeness and, if incomplete, work with the Program and Grants Support team to revise the submission accordingly
• Ensure organizational compliance by monitoring against PEERS, IRC systems & policies and donor flow-down requirements
• Build IRC staff knowledge and provide guidance on the subcontracting due diligence to insure IRC staff effectively identify and mitigate risks associated with specific partnerships
• Develop compliant subcontract and partnership agreement templates based on the donors terms and conditions, including leading the review process with other Donor Compliance Specialists and IRC departments, as needed
• Working through the IRC’s OTIS system (i.e. grants management application system), review partnership packages, including due diligence documentation and the subaward/partnership agreements, for compliance with IRC’s internal policies and procedures
• Trouble-shoot how to address donor compliance and general issues as they relate to subcontracts, including through assisting the Sr. Officer in managing the Partnership Helpdesk and collaborating across departments (e.g. Finance, Ethics and Compliance, and Office of the General Counsel) to find broader organizational solutions
• Engage with IRC field offices, regional teams, and technical units to provide advice and input on agreement negotiations with partners, including advising on responses to partners’ questions and concerns and responding as necessary
• Assist in the ongoing refinement and updating of PEERS and develop partnership tools and training, keeping in mind practicality of implementation and major donor guidelines to ensure a consistent application of PEERS
• When necessary, assist with other duties as assigned.
• Bachelor’s Degree in Business or Program Administration, Finance, International Development/Relations or related field. Legal background or degree a plus.
• Minimum of 4 years of relevant professional experience working on contracts and subcontracts in the context of USAID or FCDO funded projects
• Strong knowledge of USAID and/or FCDO policies and procedures, specifically in contacts and subcontracts
• Demonstrated experience developing compliant subcontracts
• Demonstrated ability to communicate complex topics, related to donor or legal compliance, finance, contracts management, and organizational operating procedures to a wide and varied audience (e.g. across cultures and staffing levels)
• Excellent oral and written communication skills, including the ability to effectively and diplomatically negotiate with donors, partners, and other internal departments
• Demonstrated ability to learn and roll-out new systems and operating procedures. Previous experience in developing compliance tools, templates, and/or trainings for multicultural settings a plus.
• Excellent attention to detail and solid organizational skills;
• Demonstrated ability to problem-solve and work well under pressure in a fast-paced team environment and prioritize accordingly;
• Ability to travel up to approximately 20% of time;
• Excellent computer skills: MS Word, Excel, PowerPoint, and email/internet software.
• Excellent written and verbal command of English
• Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
• This job description is subject to change at any time depending on the needs of the organization.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.