Strategic Coordination Officer

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 137,951 USD and 180,636 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

1. Organizational Context

1. Organizational Setting

The position is located in the Diplomatic Engagement and Assemblies Affairs Division, Sector of the Director General. The Division is responsible for all engagements with the diplomatic community in Geneva through various avenues such as events and meetings, as well as oversee the administrative, logistical and other aspects of key meetings such as the WIPO Assemblies.

2. Purpose Statement

The Strategic Coordination Officer is responsible for advising and supporting the supervisor on the successful implementation and discharge of the procedures, policies and practices pertaining to high level and governing body meetings, including future Diplomatic Conferences, Ministerial-level events and Assemblies. The incumbent will be comfortable working on a diverse range of issues, some of which are high profile and/or sensitive, and will be confident engaging with a range of senior internal and external interlocutors.

3. Reporting Lines

The incumbent works under the supervision of and reports directly to the Senior Advisor, Diplomatic Engagement and Assemblies Affairs Division.

2. Duties and Responsibilities

The incumbent will perform the following principal duties:

a. Provide strategic advice to the Director, Diplomatic Engagement and Assemblies Affairs Division, on specific policy and organizational issues pertaining to the organization of Diplomatic Conferences and WIPO Ministerial Forums, as required.

b. Support the Director, Diplomatic Engagement and Assemblies Affairs Division, in delivering successful high level and governing body meetings, including future Diplomatic Conferences, Ministerial-level events and Assemblies, working closely with the Secretary to the WIPO Assemblies and the Office of the Legal Counsel; ensure timely internal and external communications.

c. Support the Director, Diplomatic Engagement and Assemblies Affairs Division, in ensuring the coordination of relevant documents and texts required for the Diplomatic Conferences and other Ministerial-level events, including the preparation and coordination of official communications, or other programmatic or diplomatic correspondence.

d. Provide assistance horizontally, as part of a collaborative support team, in particular to the Office of the Legal Counsel, to meet surge capacity of Office of the Legal Counsel in the context of the above meetings on the range of sensitive decisions and issues that may arise, as required.

e. Participate in the development of systems and procedures pertaining to the organization of high level conferences by conducting research, collecting and reviewing information, and make recommendations to establish practices and/or policies, as required.

f. Prepare the budget submission, foresee budget constraints and advise the Director, Diplomatic Engagement and Assemblies Affairs Division, of impending budgetary problems or discrepancies. If required, prepare requests for additional funding.

g. Perform other administrative, representational and organizational tasks and related duties, as and when required.

h. Ensure the effective coordination of activities, projects and initiatives across the Organization.

3. Requirements

Education (Essential)

First-level university degree in Public or Business Administration, International Relations, Social Sciences, Law or a related discipline.

Experience (Essential)

At least six years of relevant professional experience, at the international level, in the areas of international diplomacy, policy advice and strategic planning.

Experience in policy analysis, project design and implementation, relationship management and partnerships.

Experience in national and international policy development, multilateral negotiations, administration, and international relations, in particular the work of WIPO, the UN system or other international organizations.

Demonstrated track record of establishing and managing partnerships, preferably in an international setting.

Language (Essential)

Excellent command of written and spoken English.

Language (Desirable)

Knowledge of other official UN languages.

Job Related Competencies (Essential)

Political judgment and ability to anticipate potential sensitivities.

Excellent analytical and decision-making skills.

Excellent skills in planning, coordination and delivery of services, with the ability to work under pressure, respect deadlines and to handle multiple concurrent projects and activities.

Excellent drafting skills.

Excellent communication, interpersonal and presentation skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.

Ability to maintain a high level of confidentiality and discretion.

4. Organizational Competencies

1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.

5. Information

Annual salary****:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. Please note that this estimate is for information only. The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the February 2023 rate of 79.7%.

P3

Annual salary

$62,692

Post adjustment

$49,966

Total Salary

$112,658

Currency USD

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.