Storekeeper SC5- Pemba

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in WFP warehouses. Job holders report to the Warehouse Management Associate. At this level, job holders typically work in large WFP warehouses with very busy and complex warehouse operations and are required to operate with a high degree of independence. They manage a number of warehouse support staff to achieve effective warehouse management.

JOB PURPOSE

Following the March 2020 security unrest in several districts of Cabo Delgado province, WFP and other humaniatrian entities operations in this province has increased in response. IDP response operation are still underway and expected to continue for most of the first half of 2021. Therefore the need for a Storekeeper to support these activities.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of Secundary School. A post secundary certificate on a funtional area is desireble. Language: Fluency in Portuguese and basic Knowledge of English

Experience: Desired experience in using logistics databases to monitor ongoing shipments, pipeline information and food stock moviments.

Desired experience in analysing data (on commodities, etc.) and drafting reports.

Experience in measuring service providers’ performance against set KPIs.

Experience in providing technical business support in stock management

Experience working with corporate systems (databases or Microsoft software) also necessary.

Knowledgre of stock management

KEY ACCOUNTABILITIES (not all-inclusive)

1. Under direct supervison of the Logistics Associate, or delegated authority, provide support to Logistics operation at the warehouse, by ensuring that all activities follows the standards processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries. 2. Support the warehouse manager on efective planning and management of warehouse operations,to ensure safe and efficient warehousing and storage of all commodities and supplies. 3. Implement WFP corporate warehouse standards and procedures, to support efficiency and changing business needs. 4. Responsible for receipt/dispatch of commodities, to ensure accurate recording, accounting and reporting is available at all times tosupport decision-making. 5. Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting on commodity movements in line with the corporate requirements. 6. Responsible for inventory management (e.g. daily physical stock verification, reporting, complience, commodity quality checks etc.), to ensure any existing and developing issues with regards to proper stocks management are timely addressed and WFP standard procedures for commodity handling and storage arestrictly followed. 7. Review, verify and sign off warehouse and transport documents, and ensure accurate maintenance of confidential files and warehouse transaction records to enable immediate reporting on commodity movements in line with the corporate requirements. 8. Conduct daily warehouse closing reconciliation and accurateinventory checks supporting internal control systems in compliance with the warehouse management requirements. 9. Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making. 10. Monitor condition of the warehouse and commodities and take appropriate actions,to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards. 11. Prepare regular and ad hoc reports and statistics on warehouse operations, to support informed planning and decision-making. 12. Review on daiy basis warehouse space availability, plan and implement new design layouts to support business needs and ensure cost-efficiency.

13. Work in collaboration with internal and external stakeholders, in order to deliver aligned and coherent warehouse services. 14. Identify training needs and efficiently plan trainings, to ensure that all staff have required knowledge and skills to carry out their responsibilities. 15. Supervise warehouse staff, to ensure high performance standard 16. Perform other tasks as required

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

OTHER SPECIFIC JOB REQUIREMENTS

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks. Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources. Information Management & Reporting Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community. Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

TERMS AND CONDITIONS

Type of contract: Service Contract (SC5)

Duration: 12 months

Duty Station: Pemba

DEADLINE FOR APPLICATIONS

No later than: 16.09.2021

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.