The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, and Twitter. What will you do in this position? Under the supervision of the Head of the Logistics Officer/ Warehouse manager, the storekeeper- will oversee and manage the warehouse for the health facilities in Liberia. The project is funded by USAID.

Why work with us?

➡️ Meaningful and impactful careers: Our day-to-day work makes a difference in the lives of the people we serve ➡️ Continuous learning and training: We provide learning tools for our staff to continually develop their careers ➡️ Multicultural and stimulating work environment: We encourage gender and cultural diversity to make our teams stronger Join us to make a difference in Liberia!!

How can you make a difference?

In this position, you will have to:

Product storage and order preparation

• Effectively receive/ dispatch and verify the commodities against the official approved documents (waybills, packing list/ or delivery notes) – ensuring accuracy in physical count of commodities including the quality in compliance with WFP established guidelines in storage. • Ensure storage capacity when receiving international orders. • Prepare storage space. • Ensure products are stored in appropriate conditions per WFP warehouse standards. • Ensure proper handling of items during unloading, checking, and storage to avoid damage.

Preparation of order

• Scrupulously check the products during preparation (FEFO/FIFO recommendations, respect of batch numbers) in accordance with the packing list. • Carry out the first verification of the prepared orders, in terms of conformity with the Delivery Authorizations (DA). • Ensure proper handling of products during preparation, packing and transfer of packages to avoid damage. • Report any discrepancies immediately to the direct supervisor, who will follow up.

Inventory and stock management

• Check the order of the different items in stock • Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly, and analyze reasons for stock discrepancies/damages, investigate missing quantity, and prepare reports to enable informed decision-making. • Ensure the existence of a correctly filled-in stock card for each batch of product. • Cross-check stock on hand and stock cards unit during physical inventory. • Take inventory after each movement of a batch of products and carry out the quarterly periodic inventories. • Perform stock reconciliation with the system data and pharmacy team. • Cross-check stock on hand and system data during physical inventory. • Ensure compliance with WFP-established guidelines on physical inventory.

Documentation

• Update the management tools (batch sheet, daily stock report, parcel transfer register) for each stock movement in the warehouses. • Update the documents relating to each delivery (waybill, checklist, packing list, etc.). • Ensure proper storage/ archiving of documents. • Perform any other duties assigned by the supervisor.

Cleanliness of premises and maintenance of equipment

• Ensure the cleanliness of the warehouses.

• Make the necessary arrangements with the warehouse officer to prevent any proliferation of undesirable insects or animals.

• Maintain handling and order preparation equipment in good working order.

• Check the temperature in the warehouses on a daily basis (current/minimum/maximum temperature...morning and evening).

• Ensure that firefighting equipment is in place and in working order.

Supervision and Teamwork

• Supervises the Tally Clerks and assist in developing their work plan.

• Provide guidance and on-the-job training to warehouse staff and contribute to their development and high.

• Ensures the follow-up of the day laborers and participates in the monthly follow-up of their payments.

• Ensure enough staff are available in the warehouse under his / her responsibility to carry out all assigned tasks.

• Immediately report any deviation to the warehouse manager/ or Logistics Officer

• Ensure compliance with WFP SOP in relation to the activities in the warehouse.

To join us in saving lives, changing lives, you will have for:

Education: Completion of secondary school education. A post-secondary certificate in the related field is desirable.

Knowledge, Skills & Experience Required:

• Minimum 4 years of relevant work experience.

• Experience in managing warehouse.

• Experience in managing a warehouse with medical commodities is desirable.

• Experience in managing inventories and processing invoices.

• Experience in monitoring service providers' contracts and their execution is desirable.

• Good communication skills and ability to work in a team.

Language: Fluency (level C) in English language.

Deadline for application: Thursday, 03 August 2023, Midnight (Liberia Time)

Before you apply:

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in Liberia.

Female applicants and individuals with disabilities are especially encouraged to apply. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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Added 11 months ago - Updated 11 months ago - Source: wfp.org