Stop TB Partnership - Finance Analyst

Contract

This is a IICA-1 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 2 years of experience, depending on education. More about IICA-1 contracts.

Background Information - Job-specific

UNOPS hosts the Stop Tuberculosis Partnership Secretariat (STBP) as of 1 January 2015, in Geneva, Switzerland.

The vision of the Stop TB Partnership is to realize the goal of elimination of Tuberculosis (TB) as a public health problem and, ultimately, to obtain a world free of TB by ensuring that every TB patient has access to effective diagnosis, treatment and cure; stopping transmission of TB; reducing the inequitable social and economic toll of TB; and developing and implementing new preventive, diagnostic and therapeutic tools and strategies.

The Stop Partnership is uniquely positioned to support the development and further implementation by partners of the current and future Global Plan, acting as a coordinator and catalyst for the range of partners engaged in the fight against TB. Founded in 2001, the Stop TB Partnership's mission is to serve every person who is vulnerable to TB and ensure that high-quality treatment is available to all who need it.

Stop TB partners include international and technical organizations, government programmes, research and funding agencies, foundations, NGOs, civil society and community groups and the private sector.

Within the Stop TB Secretariat, the finance team has identified an increase of the work load of the team due to the transition work out of UNOPS as a host, but also due to the increased reporting needs from the governance board. Therefore, the team is looking to add a new colleague who will help with the added tasks but also will be involved on a new project - "New Tools" - signed last year with the aim to offer financial support to the introduction/procurement of new medical equipment and digital health solutions to specific countries.

The Finance Analyst will work under the direct supervision of the Financial Management Officer to assist and support Stop TB Units with financial matters. The individual will primarily be responsible to support carrying out analytical and administrative aspects relating to the finance functions of the Partnership and performing tasks pertaining to financial reporting, transaction processes and system development, especially with respect to the assigned technical units Global Drug Facility, TB REACH and TB Advocacy Unit.

The Finance Analyst will work on the basis of general instructions, own experience and precedents, following UNOPS specific procedures and practices, rules and regulations, to ensure smooth workflow in the assigned area of work relating to Finance functions.

Functional Responsibilities

Under the supervision of the Financial Management Officer, the incumbent will be responsible for the following functions:

**Donor related responsibilities

Expenditure control and management

STBP Budget preparation and monitoring

Control of Accounts and Payments

Knowledge Building and Knowledge Sharing**

Donor-related responsibilities: - Finalize budgets for grant proposals developed by functional units. - Assist the Financial Management Officer in checking the draft grant agreements highlighting changes, if any, on financial matters, prior to countersigning by the Executive Director. - Ensures that contributions received by UNOPS for STBP are recorded in the income control system of TBP and tracked in the UNOPS Budget system. - Follow up on preparation of financial reports to donors. - Monitors and updates a database of contributions received/receivable and maintains files of agreements and related documents. - Implementation of cost saving and reduction strategies in consultation with office management, the finance Management officer and the finance analyst.

Expenditure Control and management: - Reviews obligating documents submitted by functional units to ensure charging of obligations to correct project IDs and donors. - Reviews payment requests to ensure they correspond to previously established obligations in the ERP system of UNOPS. - Prepares monthly expenditure reports of TBP and report budget overruns. - Prepares obligating documents for certification and onward transmission to UNOPS. - Prepares periodic expenditure reports from UNOPS system in consultation with UNOPS finance focal points.

STBP Budget preparation and monitoring: - Provide analytical support in the finalization of the annual Budget in the format suited for the Board meeting for its approval. - Provide analytical support in the review and update of guidelines, procedures in light of changing circumstances or for the purpose of complying, streamlining and/or strengthening of existing financial and budgetary procedures. - Analysis of data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements submitted by project managers; review of budget proposals for reasonableness, consistency with the organizational goals and priorities. - Provide analytical support monitoring budget implementation, expenditure 3 levels against allotments and determination/recommendation of reallocation of funds when necessary. - Generate reports using oneUNOPS ERP system to review and highlight negative balances on activity allotment for the Financial Management Officer further action. - Prepares an age list of unliquidated obligations and agrees action on these with supervisor. - Liaises with UNOPS Finance focal point for clarifications and specific advice on budgets, obligating arrangements and payments. - Applies STBP finance specific SOPs and guides staff on financial rules and procedures as set out in the SOPs. - Preparation of draft financial reports as required by donors regarding expenditures incurred against the contributions received. - Maintains the STBP obligations and payments control register and submits requests for reversing charges on a monthly basis. Prepares monthly reconciliation reports on the entries in the control register.

Control of Accounts and Payments: - Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that payments processed are matched and completed, transactions are correctly recorded and posted; retainer payrolls are duly prepared; travel claims and other entitlements are duly processed. - Quality control of the account by performing ongoing review, analysis and requesting reconciliation of accounts. Investigation of discrepancies and initiation of timely corrective actions on unposted payments. - Control of the Accounts Receivables for STBP and follow up with partners on contributions, maintenance of the General Ledger. - Ensuring proper maintenance of the field financial accounts; preparation of financial records, statements and reports as required; - Ensuring proper receipt, management, safeguarding and disbursement of payments; review, modification, initiation and implementation of internal control procedures in coordination with UNOPS Portfolio Management Team; - Proper control of the supporting documents for payments; preparation of all types of vouchers; Pay Cycle and payments execution; - Preparation of timely financial reports for submission to the funding agency in accordance with UNOPS rules, and in line with the established procedures; - Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions; - Ensuring proper maintenance of the Accounts Receivables for UNOPS projects and follow-up with partners on contributions, deposits creation in ERP and their application to AR pending items

Knowledge building and knowledge sharing - Organize, facilitate and/or deliver training and learning initiatives for personnel on Finance related topics.

Impact of Results The key results have an impact on the overall efficiency and effectiveness of financial management and other support of the STOP TB portfolio, and by extension the growth of the portfolio and GVAC client services, business processes, business development, partnership building and networking, leading to increased business opportunities for the Organization. Consequences of errors: Errors in programme formulation/project formulation or monitoring cause project delays or less project success.

Education/Experience/Language requirements

Education: University (Bachelor’s) degree in finance, accounting, economics, social science or, technical professional diploma/license in Finance and/or accounting.

An Advanced University degree (Master’s degree) is desired and may complement for some or all the required years of experience.

Experience:

Minimum of 2 year of experience in finance related roles – Ideally in an international company or non-profit organization.

Experience with Budget preparation and monitoring is an asset.

Experience managing and controlling expenditure is an asset.

Experience in supply chain financial management is an asset.

Knowledge of UN Financial rules and regulations is an asset.

Experience with ERP systems – specially Agreso based – is an asset. Languages:

Excellent knowledge of English.

Knowledge of French is desirable.

Knowledge of another UN official language is an advantage.

"PLEASE, SUBMIT A COVER LETTER / MOTIVATION LETTER ALONG WITH YOUR APPLICATION"

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

1. Contract type: International Individual Contractor Agreement (IICA)
2. Contract level IICA-1 (ICS8 P1 equivalent)
3. Contract duration : Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’ But please note, the project in question is currently approved until the end of June 2021. It is not guaranteed that there will be an extension beyond this date.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Qualified candidates from TB affected countries are strongly encouraged to apply. See here the list of countries: http://www.stoptb.org/countries/tbdata.asp
• Please note, this position is based in Geneva, Switzerland and therefore, the selected incumbent will have to register with the Swiss authorities and comply with local regulations, including but not limited to - Taxation and Social Security. Additionally, the incumbent will have to purchase a Swiss based insurance (LaMal) within the first three months on contract, UNOPS will help subsidize the cost of this insurance, upon show of proof and for an amount up to 382.87 USD.
• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.