Statistics Assistant (IONICS)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

Org. Setting and Reporting

The post is located in the Office of the Secretary (OS), Secretariat of the International Narcotics Control Board (SINCB), Division of Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will report to the manager of the INCB Global Rapid Interdiction of Dangerous Substances (GRIDS) Programme global OPIOIDS Project (Operational Partnerships to Interdict Opioids' Illicit Distribution and Sales). The Secretariat of INCB is an administrative entity of UNODC reporting directly to the Board on substantive matters.

Responsibilities

Within assigned authority, the incumbent will be responsible for the following specific duties: • Assist in information collection, compilation and dissemination via the Project ION Incident Communication System (IONICS) secure communication platform, GRIDS Intelligence targeting systems and related proprietary INCB systems. • Assemble original statistical material; adjust reported information from different sources and communicate data into IONICS. • Draft routine correspondence to respond to IONICS users and focal points enquiries in respect to relevant administrative matters. • Assist in developing and provide guidance, and basic seminars and training on the appropriate use of IONICS and related systems to staff, users and focal points. • Participate in the review and compilation of background materials, e.g., IONICS guidance materials, technical guides, system presentation and development materials. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Generate graphs, pivot tables, spreadsheet formulas and statistical maps to facilitate further review and analysis of data by users or for reports and official publications. • Assist in the evaluation and examination of data sets for accuracy, clarity and validity with strong attention to detail. • Perform other administrative duties and coordinate extensively with service units (e.g. regarding travel; physical space planning; office technology needs including IT and organizing and coordinating seminars, conferences and translations). • Update statistical series in established formats. Apply new data and derived statistics, enter data on survey reports, and provide information for publication. • Assist in the development and maintenance of IONICS and other relevant computerized platforms. • Assist with visualizations and updating information material such as web pages or brochures. • Assist in liaising with United Nations system organizations, UNOV/ITS, IONICS users, and INCB focal points, to obtain necessary statistical and other relevant information. • Monitor and maintain IONICS users and related focal points contact information and resolve user access issues. • Prepare data sets upon request; respond to queries/requests and maintain/update IONICS-related web pages. • Perform other work-related duties as assigned.

Competencies

Professionalism: Is able to organize, interpret, analyze, and model a wide variety of data as well as identify and resolve data discrepancies in support of decision-making. Understands the functions and organization of the work unit and of the organizational structure and respective roles of related units. Is able to undertake basic research and gather information from standard sources. Demonstrates ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Has knowledge of internal policies, processes and procedures generally those related to programme/project administration. Is able to apply knowledge of various United Nations administrative rules and regulations in work situations. Is able to identify and resolve a range of issues/problems and to work well with figures with heightened attention to detail. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Not available.

Work Experience

A minimum of five years of work experience in statistics, accounting, finance, business administration or related area is required. The minimum years of relevant experience is reduced to 3 for candidates who possess a first-level university degree or higher. Proficiency with Microsoft Office 365/ Suite including PowerBI, Word, Excel, PowerPoint, Teams, Skype is required. Experience handling sensitive regulatory or law enforcement information is required. Experience delivering IT system training to diverse audiences is desirable. Experience with relevant specialized software (Adobe Creative Suite, graphic design, Slack, Jira or related applications) is desirable. Experience in coordinating with information technology experts on development of systems and user interfaces is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in English is required. Knowledge of other UN official languages is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. Education qualification exceeding the specified requirement of this job opening including university degrees and certificates shall not give rise to additional entitlements or benefits, or facilitate a move to the Professional category. The movement of staff members from the General Service and related categories to the Professional category in the United Nations Secretariat is exclusively allowed through the Young Professionals Programme competitive examinations. Only a few staff members pass the competitive examinations. Passing the competitive examinations does not guarantee movement to the Professional category. For further information, please visit https://careers.un.org/lbw/home.aspx?viewtype=GP

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.