Staff Welfare Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021).

Under the direct supervision of the Head of Welfare Operations, the UN Volunteer will undertake the following tasks:

• Assessing the welfare and recreation needs of all mission personnel (i.e. civilian and national staff; UN Volunteers; Uniformed Personnel) and responding appropriately to issues identified in collaboration with relevant internal and/or external stakeholders; • Ensuring all personnel has access to welfare programmes, activities and services. • Developing, organizing and implementing routine and non-routine social and recreational activities such as bazaars, food festivals, sporting events and competitions, tours/trips, movie nights, musical galas/Friday night events, recreational clubs, café/bars, choirs, karaoke sessions etc; • Contributing to the development of the requisite welfare and recreation work plan for the MHQ with the focus on improving mission personnel’s quality of life in consultation/collaboration with all mission components (civilian staff, uniformed personnel and UN Volunteers), including UN Agencies, Funds and Programs and Peacekeeping Forces (TCCs) and/or Formed Police Units (FPUs) as appropriate; • Fostering the establishment of the Mission Headquarters and Field Welfare Committees and Subcommittees and providing guidance in line with the relevant policy documents; • Contributing to the proper management, maintenance and accounting of welfare assets and at the MHQ; • Promoting staff awareness and participation in social and recreational initiatives through newsletters, pamphlets, brochures, information sheets, broadcasts, intranet, leaflets, posters and through active participation in the welfare committee at MHQ; • Building the capacity of welfare committees and assisting individual clients in the development, review and submission of proposals for self-generated funds requests including reporting and accounting for funds disbursed; • Contributing to the preparation and implementation of the Welfare Unit work programme and related budget while ensuring that financial resources are utilized for activities approved and in accordance with pertinent regulations, rules and mission directives on welfare; • Contributing to the identification and compilation of welfare acquisition requirements through preparation of description of quantities, technical specifications, evaluation criteria, inspection of goods received, submission of discrepancy reports and performing technical evaluations; • Liaison activities with UNMISS contractors, Juba based vendors, field welfare committees and internal section/units as well as TCCs and FPUs in support and realisation of welfare related measures carried out at field office locations and/or MHQ. • Assisting in monitoring and evaluating the performance of UNMISS contractors under welfare umbrella such as cafeterias, tukuls, commercial internet service providers, welfare operated bars and canteens, PXs, etc.) with the aim to ensure mission expectation and standards and / or contractual obligations are met; • Supervising and monitoring Individual Contractors engaged by the Welfare Unit; • Performing regular visits to field office locations throughout the mission area with over-night stay; • Performing other tasks as may be assigned by the Chief Welfare Unit.

Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote capacity development activities and transfer of skills to national personnel during the assignment; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Integrity and professionalism • Accountability • Commitment to continuous learning • Planning and organizing • Teamwork and respect for diversity • Communication • Flexibility, adaptability, and ability and willingness to operate independently • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

planning/organising and implementing events and large-scale multi-cultural sporting, recreational, or other stress alleviating programmes required

Experience in administration/logistics/acquisition/service delivery or supply chain management in an international or large scale organization will be an advantage.

A minimum of two years proven professional working experience in an international and multi-cultural environment outside the country of origin is required.

Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc.) and other IT applications and office technology equipment;

Have affinity with or interest in humanitarian relief, post-conflict recovery and peacebuilding environment, volunteerism as a mechanism for durable development, and the UN System.

Sound security awareness.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.