Staff Assistant (Institutional Affairs)/Institutional Affairs Assistant – SEC

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Job Summary

Under the general supervision of the Unit Chief of the Strategy and Work Program Unit in the Secretary's Department (SECAI SP), the Institutional Affairs Assistant contributes to the unit’s overall responsibility to formulate the Board Work Program and ensure its efficient implementation, promote effective strategic interactions among the Board, management, and departments and contribute to consensus-building efforts. The selected candidate would be expected to collaborate directly with other work units within the department, other departments, OMD, and the Offices of Executive Directors. The selected candidate would also support the formulation, implementation, and assessment of the department’s Accountability Framework and budget, and assist the budget team in day-to-day management of the budget.

Major Duties and Responsibilities

Specific responsibilities include, but not limited to:

• Performing data research/analytics and drafting explanatory narratives, including preparing presentations for use by the Unit, SEC senior staff, and the Executive Board. Managing and manipulating databases on Board meetings indicators (in collaboration with SEC’s Operation Division) to produce substantive reports, including on trends, issues, and forecasts; support the work of the Board’s Agenda and Procedures Committee.
• Contributing to the Unit’s operations by helping to manage the Board calendar, including providing guidance to staff, management, and Executive Directors' offices regarding Board meeting procedures, including leading on attendance matters, formats/timing on IMF Connect, and deadlines.
• Contributing to the formulation of the Work Program and its implementation, including preparing relevant notes, graphs, tables and boxes.
• Providing administrative/logistical support during Annual and Spring Meetings.
• Providing support to the Senior Budget Manager/Budget Officer on the formulation, monitoring, and implementation of the department’s budget, including for the Spring/Annual Meetings. This includes working closely with Budget team members and being responsible for providing analytical support to Budget Officer; as well as conducting analyses to support the determination of staffing, project, and discretionary dollar budgets. Also, performs ad hoc statistical analyses in response to selected budget and resource management issues.
• Participating in IT projects impacting the work of the Unit and the department; and
• Contributing to the effective use of technology and information management in the department, including participating in user acceptance tests and liaising with Executive Directors’ offices.
• Maintaining/updating the Unit’s operations manual for work procedures.

Qualifications

Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of four years of relevant experience, is required.

In addition to the above qualifications, the requirements listed below are critical to the position.

• Prior experience, and interest in manipulating and analyzing data for reporting.
• Strong written and oral communication skills, and the ability to interact with the Offices of Executive Directors and Fund staff at high levels with tact and diplomacy.
• A proven track record of strong data management skills; experience in PeopleSoft Financials (FACTS), TIMS and Excel, including the ability to compile and analyze data in these systems; good knowledge of the Fund’s budget and accounting procedures, high degree of accuracy, attention to detail, and initiative; and the ability to learn new systems quickly.
• Prior experience in budgeting, including creating requisitions, updating purchase orders, entering and approving missions’ data, travel authorizations, and expense reports; and processing Governors and Alternate Governors per-diem payment requests during the Annual Meetings.
• Proficiency in Excel, Word, Outlook, Teams and ability to be creative in providing solutions using these platforms and apply IT skills in Windows applications as needed.
• Advanced skills in the use of PowerPoint and Keynote to help visualize ideas and/or data.
• Proficiency in Tableau, Canva, or similar data visualization packages is desirable.
• Working knowledge of a digital workplace platform would be considered an advantage.
• Proficiency with FINPROD, Peoplesoft.
• Proficiency with the Board Calendar Management System, the Board Attendance System, IMF Connect, and related Board systems.
• Strong multi-tasking skills and the ability to prioritize and respond to a large variety of requests quickly and accurately.
• The candidate must be self-driven, and able to manage urgent day-to-day responsibilities as well as longer term independent projects.
• Excellent interpersonal skills, the ability to work both independently and in close collaboration with other team members,
• Institutional knowledge on the functioning of the Fund, Executive Board, and the Board of Governors is an asset.
• Flexibility in working hours and overtime (sometimes at short notice, including possibly over weekends).

This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules that took effect on May 1, 2015.

A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended.

It is expected that the position will be filled by a qualified candidate from within the department.

It is expected that while the position is advertised at the full grade band, it will be filled at the lower level.

Only candidates who are currently residing in the Washington DC metro area will be considered.

Department:

SECAI SP Secretary's Department Immediate Office Strategy and Board Work Program Unit

Department:

SECAI SP Secretary's Department Immediate Office Strategy and Work Program UnitHiring For:

A04, A05, A06The IMF is committed to achieving a diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation.