Staff Assistant (Country Communications), DCP/CCU

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 7,185 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This post is located in the Division of Country Programmes (DCP) which is is responsible for coherence and impact of ITC's programmes at the country and regional levels. The five regional sections within ITC maintain close relations to partners in ITC's programme countries to ensure a demand-led approach and strengthened country engagement for all projects. The regional sections are responsible for country coordination, for gathering country intelligence, for needs assessments and design of demand led projects, for in-country resource mobilization and for managing multiyear, multi-disciplinary projects

Responsibilities Under the direct supervision of Chief, Country Communications and the general guidance of Director DCP, the incumbent will be responsible for the following duties: - Performs, under minimal supervision, the full range of office management and administrative support functions; typically provides direct assistance to senior officers, chiefs and directors. - Maintains liaison with OED/CE for scheduling social media posts, media outreach and website content and for matters related to photography and videography, when needed. - Ensure that public information materials including fact sheets, information brochures, briefing materials on countries are available and up to date. - Ensures smooth and efficient information flow within the unit; prepares and processes confidential information; assists in the development of office administrative systems and procedures. - Provides specialized assistance to officers in the production and delivery of information communications products and services. - Provides assistance in the coordination of major country-based events.; liaises with relevant vendors and counterparts; drafts and edits reports, production schedules, , and correspondence related to the planning and production of events and other communications projects - Attends meetings, prepares minutes, monitors follow-up activities. - Responds or drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports. - Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases. - Assists with storing and classifying photography and videography databases (e.g. technology support, editing, desktop publishing, etc.). - Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate staff inside and outside the immediate work unit. - Maintains files (both paper and electronic) and databases for work unit. - Performs other duties as assigned.

Competencies - PROFESSIONALISM: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

  Education High school diploma or equivalent.

  Work Experience Five years of experience in general office support or related area is required.

  Previous experience in a communications role is desirable.

  Previous experience in the UN common system is desirable.

  Languages For the post advertised, fluency in oral and written English and French is required. Knowledge of another official United Nations language is an advantage.

  Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

  Special Notice The conditions of service are governed by the United Nations Staff Rules and Regulations. This is a temporary appointment for an initial four (4) months (maternity leave replacement) and may be subject to extension. ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all qualified persons - of all genders - equally, including those with disabilities, without discrimination or prejudice of any kind. ITC also offers attractive flexible work arrangements to help promote a healthy work/life balance and to allow all staff members to express and develop their talents fully. Applicants will be contacted only if they are under serious consideration. ITC Internal staff on fixed-term, continuing or permanent appointment, if selected, may be entitled to Special Post Allowance as per Staff Rule 3.10. This position is subject to local recruitment. For ITC purposes the definition of “local” shall be that at the time of application the applicant is already residing (with the requisite permit) within a radius of 50 kms from the ITC offices on rue Montbrillant, Geneva or within a 1h15min commuting distance by public transport or car. Applicants not meeting this criterion will not be considered. For information on salary and entitlements, please consult the International Civil Service Commission website: http://icsc.un.org

  United Nations Considerations In accordance with the United Nations Staff Regulations and Rules, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

Candidates will not be considered for employment with ITC if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted based on the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances, and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee ITC does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ITC are fraudulent and should be disregarded.