Staff Assistant
Provide administrative support during holiday period in the Executive Secretary's Office.
This opening expired 6 months ago.
Do not try to apply for this job.
Overview
Provide administrative support during holiday period in the Executive Secretary's Office.
You have:
- El candidato(a) debe tener estudios secretariales
- Por lo menos 10 años de experiencia trabajando como Asistente
- Experiencia trabajando en organismos internacionales o ambientes multiculturales
- Se requiere tener un nivel de inglés y español fluido, tanto de forma escrita como oral
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
Realizar labores de apoyo administrativo durante época de vacaciones, en la Oficina del Secretario Ejecutivo
Work Location
Santiago
Expected duration
3 meses
Duties and Responsibilities
- Prestar ayuda administrativa a todo el staff de la Oficina del Secretario Ejecutivo y Secretario Ejecutivo Adjunto - Atención de llamadas y de visitas - Preparación de carpetas de misión de forma física y/o electrónica, según requerido - Manejar información confidencial - Actualización de agendas - Coordinación de reuniones internas y externas - Mantención de archivos - Registro de correspondecia - Preparación de cartas 2. Reemplazar a todas las asistentes en sus labores en época de vacaciones 3. Mantener al día biblioteca de la Oficina del Secretario Ejecutivo (documentos internos y externos)
Qualifications/special skills
El candidato(a) debe tener estudios secretariales Por lo menos 10 años de experiencia trabajando como Asistente Experiencia trabajando en organismos internacionales o ambientes multiculturales
Languages
Se requiere tener un nivel de inglés y español fluído, tanto de forma escrita como oral.
Additional Information
Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe your experience with administrative support in an international organization? | This question evaluates your relevant experience in a similar work environment. | Focus on specific examples of your responsibilities and outcomes. |
| How do you prioritize tasks when covering for multiple assistants during their absence? | This assesses your ability to manage time and workload effectively. | Pro members can see the explanation. |
| What methods do you use for managing confidential information? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a time when you successfully organized a meeting with diverse participants. | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you share how you handle communication in both English and Spanish? | Pro members can see the explanation. | Pro members can see the explanation. |
| What tools or systems do you use for file management? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you maintain records and correspondence in the Executive Secretary's Office? | Pro members can see the explanation. | Pro members can see the explanation. |
| In your view, what are the key qualities of an effective assistant? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 6 months ago
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Updated 6 months ago
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Source:
careers.un.org
