SSA - Project Assistant

-Objective of the Programme

The project “Support in establishing fully operational Emergency Operating Centre” will contribute to further supporting the systematic reform of the national social welfare, child-care, and health systems, through the implementation of a new strategic, legal and institutional framework in line with the EU acquis. The specific objective of the project is to ensure that the capacities of the Institute of Public Health are strengthened to respond effectively to public health requirements for all future outbreaks of contagious diseases in the country through a functional Emergency Operating Centre.

Description of Duties

The project assistant will be part of a small team consisting of the Project Coordinator and Project Assistant to coordinate components of the project and provide project administrative support. The team is responsible for all project preparation and implementation activities. During the project implementation phase, the Project Assistant will report to the Project Coordinator while performing day-to-day secretarial & administrative duties within the Project Unit such as:

• Responding to routine telephone enquiries and correspondence.
• Filing record keeping, creating background files and compiles reference material; accesses and retrieves information from relevant databases and does basic research.
• Coordinates appointments for meetings or other events for Project Coordinator to missions, consultants' visits and visitors. Assists in the organization of events held in-the country (working groups, seminars/courses, workshops, and symposia), providing secretarial and logistical support in preparation and organization of practical local arrangements.
• Makes arrangements for duty travels, including travel authorizations, flight and hotel reservations, etc.
• Initiates service and goods requisitions, prepares related contracts, records receipts of deliverables cleared by Head of WHO Country Office, triggers and monitors the related payments as needed
• Acts as informal translator / interpreter when required.

Duration of Service

Services are required for a period of 12 months beginning in February 2023. with a possibility of extension until the project closing date. The Project Assistant will be locally recruited to the Project by the World Health Organization – WHO Regional Office for Europe. He / she will be engaged by the Organization under a special services agreement (hereinafter "SSA"). As per WHO rules, the person with whom a SSA is concluded does not have the status of WHO staff member and is not covered by the WHO Staff Regulations and Staff Rules.

Contractual Arrangements

• WHO Project Unit located in the Institute of Public Health of Montenegro, Podgorica;
• Special Service Agreement - SSA;
• Duration: 12 months with possible extension;
• Schedule: Full-time work;
• Monthly salary: 1700 EURO inclusive of taxes.

Required Expertise and Qualifications

Education

Required: Minimum secondary level education;

Desirable: University degree desirable.

Experience

Required: Minimum three (3) years of job experience relevant to the function;

Languages

- Excellent knowledge of written and spoken English and Montenegrin language.

Knowledge and skills

- Good organizational skills and systematic and organized approach is necessary; - Adequate computer skills and knowledge of relevant software packages required, including MS Word, Excel, Power Point and email; - High standards of professional ethics and integrity.

Additional information

• This is a LOCAL vacancy and only qualified applicants who are nationals of or residing in Montenegro will be considered.
• WHO does not cover any expenses related to participation in tests and/or interviews. Only short-listed candidates will be contacted for an interview and a written test may be used as a form of screening.
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• For information on WHO's operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.