Special Assistant to the Representative

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

UNICEF Rwanda works on a wide range of issues and engages with a varied set of partners, from Government and other UN Agencies, to diplomats, private sector, NGOs, faith-based organizations, and others. The Representative has the overall responsibility for leading the UNICEF team in Rwanda as well as engaging in regional and global projects within UNICEF. UNICEF Rwanda includes approximately 80 staff members in the Kigali office.

Under the direct supervision of the Representative, the UN Volunteer will undertake the following tasks: • Researches and prepares materials, talking points, speech drafts or presentations and proposals on a variety of matters for key internal or external audiences. • Drafts and edits various documents including internal/external correspondence. Creates and maintains files, reviews drafts and finished documents for accuracy and grammar. • Coordinates with the Executive Assistant to the Representative to manage the Front Office, including taking minutes in Senior Management Team meetings and following up on agreed tasks. • Assumes responsibility, in the Representative’s absence, for ensuring requests for action or information, which would normally receive the Representative’s attention are made known to responsible managers or personnel who can satisfy the request. Monitors resulting activity for purposes of briefing the Representative. Monitors the generic RCO email account for this purpose. • Prepare background info for upcoming meetings, including field trips, often using inputs provided by other parts of the office. • Prepares the Briefing Book and itinerary for all VIP visits, in consultation with the Representative and relevant staff members. • Manages internal and external special projects in coordination with other parts of the office and/or organizations on behalf of the Representative. • Keeps abreast of Representative’s immediate and long-term commitments and plans; identifies conflicts, flags problems for intervention and corrects course as appropriate. • Supports other team members, particularly Senior Management Team members, as necessary. • Oversees special projects assigned by the Representative.

Adaptability and Flexibility
Appropriate and Transparent Decision Making
Client Orientation
Commitment and Motivation
Commitment to Continuous Learning
Communication
Development and Innovation
Ethics and Values
Integrity
Judgement and Decision-making
Knowledge Sharing
Planning and Organizing
Professionalism

• Experience in office setting; • Fluency in English; French and/or local language an asset; • Excellent English writing skills are required; • Ability to work in a fast-paced environment, to meet deadlines, and to take initiative to troubleshoot and solve problems before they arise.

Kigali, the capital of Rwanda, has undergone an incredible period of rejuvenation and stability that is clearly visible the moment you step out into this beautiful city.

Concerning transport, even though motorcycle taxis are not recommended, they are the fastest way to get around this metropolis. Helmets are provided, but it is better to have your own helmet. You can also take a standard taxi. Those with a yellow stripe will be run by individuals, while the majority will belong to either Kigali Taxi Service (3122) or Kigali Airport Taxis (476586). Public transportation is the cheapest way to get around Kigali, and many of the buses are new and well- maintained. You can also take these buses farther afield; expect to pay a fare based on distance. Transport prepaid cards are available for passengers at each bus station, and you can load a minimum amount of two hundred Rwandan francs (200RWF). If public transport isn’t your style, cars are available for rent or purchase in Kigali. Major investment has been made in infrastructure, including roads, and congestion in this city has never been particularly bad.

Accommodations are found easily and at the relevant standards and recreation infrastructures (swimming pools, aerobics, etc…) can be found in the various places.

Shops and markets are available with necessary items including imported goods, home furnishings and electrical appliances and vehicles spare parts.

Public and private health facilities are available in Kigali and some of them such as King Faisal Hospital, Legacy Clinic, Hôpital la Croix du Sud, etc …work with CIGNA insurance. The above Hospitals have necessary health equipment; ambulances, adequate health services and can handle any emergency.

Kigali is an exceptionally safe city. However, in case of emergency, there are several emergency numbers in Kigali, so be sure to know which to call. You can reach the police on a special line by dialling 999. Fire fighters can be reached at 111 and the emergency services are at 112. If you have or see a traffic accident, call 113.