Special Assistant to the Director of the Gender Team - IPSA 9

Entry Mid

Contract

This is a IPSA-9 contract. This kind of contract is known as International Personnel Services Agreement. It is normally internationally recruited only. It usually requires 2 years of experience, depending on education. More about IPSA-9 contracts.

Background

Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Office/Unit/Project Description

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP's policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.

Within the GPN, the Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance to support the results of UNDP's Strategic Plan. BPPS's staff provides technical advice to Country Offices, advocates for UNDP corporate messages, represents UNDP at multi-stakeholder fora including public-private dialogues, government and civil society dialogues, and engages in UN inter-agency coordination in specific thematic areas. BPPS works closely with UNDP's Crisis Bureau (CB) to support emergency and crisis response. BPPS ensures that issues of risk are fully integrated into UNDP's development programmes. BPPS assists UNDP and partners to achieve higher quality development results through an integrated approach that links results-based management and performance monitoring with more effective and new ways of working. BPPS supports UNDP and partners to be more innovative, knowledge and data-driven including in its programme support efforts.

UNDP has achieved significant progress in making gender equality and women’s empowerment integral to its work on human development. It’s Gender Equality Strategy 2022-2025 builds on the lessons of the previous strategies and has established as the main goal to help governments to shift systems and power structures that generate gender inequalities and women’s disempowerment. It will work through its six signature solutions on poverty and inequality, governance, resilience, environment, energy and gender equality; and promote integrated approaches in each thematic area, stronger investments in data and analysis, the implementation of innovative solutions to transform social norms, and stronger partnerships with UN agencies and with civil society. The Gender Team (BPPS) has the leading role in the implementation of the Gender Equality Strategy 2022-2025, including through the implementation of UNDP’s Gender Integrate Offer 2022-2025.

Institutional Arrangement

He/she will report to the Director of the Gender Team (Primary Supervisor) and work in close coordination with the Senior Gender Advisor of the Gender Team (Secondary Supervisor).

Duties and Responsibilities

Scope of Work

The Special Assistant to the Director of the Gender Team will, under the supervision of the Director herself:

1. Help shape the strategic positioning of UNDPs work on gender equality and women’s empowerment:

• Work closely with the Director of the Gender Team to implement the Gender Equality Strategy 2022-2025, offering advice and practical support.
• Participate in meetings and networks/task teams both internally and externally, representing the views of the Director where appropriate.
• Review relevant documents submitted for the approval or clearance of the Director of the Gender Team, ensuring alignment with corporate guidance and standards (quality assurance) and channeling feedback/comments where appropriate.
• Prepare briefings, talking points, presentations and proposals for the Director, in collaboration with different members of the Gender Team, for internal and external purposes.
• Develop and update a repository of key documents (e.g., briefings, talking points, presentations, proposals, reports) to ensure timely access to information by the Director and other members of the Gender Team.

1. Support management and communication for the effective implementation of the new Gender Equality Strategy 2022-2025:

• Implement new ways of working to improve coordination and information sharing within the Team, proposing/testing new processes and practical tools, including a system to track corporate requests.
• Liaise effectively with other Teams (Central and Regional Bureaux, Country Offices, etc.), donors and other key stakeholders, keeping the Director abreast of key developments within the organization.
• Support effective internal communications with staff.
• Support the organization of regular staff meetings and strategic events for internal or external audiences (e.g., planning retreats, high-level meetings, workshops, amongst others).
• Coordinate special projects and assignments on behalf of the Director of the Gender Team.

1. Manage scheduling and provide front-office support to the Director of the Gender Team:

• Manage the daily schedule, mission planning and calendar of engagements for the Director of the Gender Team.

• Coordinate and manage forward planning of the quarterly and long-term calendar of the Director of the Gender Team, offering advice and support to ensure strategic prioritization of engagements.

• Coordinate substantive preparations and follow-up for all engagements of the Director of the Gender Team.

• Prepare correspondence, notes-to-the-file, and coordinate other routine documentation or communications required by the Director.
• Maintain the highest standard of confidentiality, discretion and professional integrity.

Competencies

Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

General (across the functions)

Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.

General, UN System Affairs, Communications, Public Partnerships

Public Relations

Ability to build and maintain an overall positive public image for the organisation, its mandate and its brand, while ensuring that individual campaigns and other communications and advocacy initiatives are supported in reaching the public

Administration & Operations

Events Management (including retreats, trainings and meetings)

Support offices with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc

2030 Agenda: People

Gender

Gender and institutional development

2030 Agenda: People

Gender

Gender corporate reporting

2030 Agenda: People

Gender

Gender issues and analysis

Required Skills and Experience

Minimum Qualifications of the Successful IPSA

Min. Education requirements

• Advanced University Degree (Master's or equivalent) in International Development, Business Administration, Social Sciences or related disciplines.
• Bachelor’s degree in the relevant field with an additional two (2) years of relevant experience will be given due consideration in lieu of the advanced degree.

Min. years of relevant work experience

• Minimum 2 years of relevant experience in a management consulting or industry role required with Master’s degree. 4 years with Bachelors

Or

• Minimum 2 years of working experience in similar position within a development organization at the global or regional level with Master’s degree. 4 years with Bachelors

Required skills

• Proven experience in management, focused on strategy, operations, process consulting and/or program delivery required.

Desired skills in addition to the competencies covered in the Competencies section

• Demonstrated ability to collaborate with different teams, including but not limited to strategic planning, IT, communications, partnerships, operations and human resources is desirable.
• Demonstrated experience in content development (e.g., briefs, talking points, speeches, reports) an asset.
• Familiarity with the main concepts regarding sustainable international development and gender equality in particular, an asset.

Required Language(s)

• Excellent knowledge of English (written and spoken) is required.
• Fluency in another UN language is an asset.

Professional Certificates

N/A

Apply now

Added 1 year ago - Updated 1 year ago - Source: jobs.undp.org