Special Assistant (Fleet Management )

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,916 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The mission of WHO's Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.

DESCRIPTION OF DUTIES

1. Establish and maintain a system on transport management of WCO in accordance with WHO standards;2. Develops daily transport schedule board, and pre-plan based on daily necessary transport to and from accommodation, and submitted transport request from all units; 3. Works in collaboration with security officer to assure compliance with mission security clearances (ConOps performed by mission leader, submitted with necessary security formats)4. Analyzes data from managerial tools, with support from OSL Lead.;5. Monitors the transportation system in accordance with standard key performance indicators (KPIs) ;6. Prepares and monitors of a work-plan and budget to cover transportation needs;7. Monitors the movement of vehicles/drivers, assures consistent use of standard WHO fleet management tools such as trip logs, fuel logs, and assures compliance with DSS requirements for movement, i.e. telephone or radio notification of movement details and call signs of passengers, etc.. 8. Assures the inventory of vehicles and that the Global Asset Management (GAM) database is up to date;9. Acts as Focal Point with external contractors for vehicle maintenance (in association with Administration Officer); 10. Participates in the recruitment of the transport team (drivers) in the WCO11. Supervises WHO the transport team and delegates appropriate tasks to the Chief Driver.; 12. Facilitates Administration for custom clearance and registration of vehicles. 13. Initiate request to hire vehicle when there is no sufficient WHO vehicle numbers; Assign rental vehicle for the required activity; 14. Verifies and clears invoices and reports received from external contractors and validates as necessary with OSL Lead; 15. Ensures proper management of HF and VHF radio communication network, and mobile phone protocol for communicating with UNDSS radio room;16. Provides inputs for transport team Staff Development and Learning needs plan. 17. Produces monthly and quarterly reports to be sent to the OSL lead and EMRO WHE OSL focal point.18. Perform other duties assigned by immediate supervisors in support of the WHO country office

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education; Must possess a valid professional driving license for light and heavy duty vehicles Desirable: Diploma in auto mechanics, transport management or any other related field from a recognized higher institution

Experience

Essential: At least 8 years of experience in fleet management Desirable: Experience in UN or other international organisation is an asset

Skills

1. Technical expertise in fleet management.2. Professional driving standards.3. Knowledge of vehicle maintenance management.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Ensuring the effective use of resources Creating an empowering and motivating environment### Use of Language Skills

Essential: Intermediate knowledge of English. Expert knowledge of Arabic. Desirable: Intermediate knowledge of Other WHO language.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 22,986 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.