Site Maintenance Assistant (Admin Helper) SC3, Rumbek

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in various WFP Offices. Job holders typically report to the Administration Officer or the designate. Job holders are expected to perform a variety of site maintenance tasks requiring a range of skills, and work under the guidance of a more experienced staff. These jobs require a good physical fit to lift and handle heavy items and work in all types of weather conditions wearing protective clothing.

JOB PURPOSE

To perform a variety of site maintenance tasks to support safe, comfortable and reliable working environment.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide basic site maintenance and installation work (e.g. generators, water pumps, water heaters, etc.) including carpentry work and basic site repairs, ensuring well-functioning equipment.
2. Provide portering and cleaning services (e.g. moving assets, reorganizing/installing workstations, assisting in setting up conference/meeting/event locations, removing waste materials, emergency cleaning, etc.), to facilitate organized and safe work environment.
3. Contribute to keeping accurate inventory records through physical check and maintenance of lists/database, and arrange disposal of identified equipment and materials, strictly following supervisor’s instructions and WFP assets management guidelines.
4. Report on works undertaken, services provided, materials used for installations/repairs including accurate generator fuel log books, to support accurate accounting.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school. Experience: Three or more years of related experience in site maintenance and record keeping procedures, and at least one year at G2 level or equivalent. Knowledge & Skills: • Knowledge of machine operations and use of cleaning materials/solutions. • Ability to operate and maintain equipment and supplies in good working order. • Knowledge of safety precautions. • Ability to multi-task and respond simultaneously and in a timely fashion to job requirements. • Ability to handle a large volume of work quickly and accurately under time constraints. • Ability to maintain accurate and precise records. • High sense of responsibility and punctuality. • Honesty and integrity. • Ability to draft correspondence and write and spell correctly. • Ability to work in a multicultural environment. • Ability to work in a team. • Ability to work in all weather conditions. Language: Fluency (level C) in the UN language in use at the duty station and in the duty station’s language, if different.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
• Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
• Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
• Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.

People

• Look for ways to strengthen people's skills: Seeks opportunities to build and enhance individual skills.
• Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
• Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
• Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.

Performance

• Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
• Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
• Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
• Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.

Partnership

• Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
• Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
• Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
• Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.

FUNCTIONAL CAPABILITIES

N/A

OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

N/A

TERMS AND CONDITIONS

DEADLINE FOR APPLICATIONS

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.