Short Term Supply Chain Officer

Job Description

Under the direct supervision of the Country Supply Chain Manager, the Temporary Supply Chain officer will be responsible for managing the Supply Chain functions to ensure efficient procurement and delivery of supply chain functions.

KEY RESPONSIBILITIES

1. Supply Chain Planning

The Temporary Supply Chain officer is responsible for supporting the Country Supply Chain team in implementing ERP (Integra) supply chain activities and plans to support program implementation. Supply chain planning includes procurement, warehousing and asset management.

- Support Senior Supply Chain Manager and program staff in developing procurement plans for active grants in collaboration with program teams.

- Assist Senior Supply Chain Manager in developing and implementing transport & distribution plan for program supplies and assets.

- Attend meetings to set priorities and provide update on implementation on weekly basis

- Ensure procurement done are in procurement plans

2. Procurement Management

The Temporary Supply Chain officer is accountable for implementation of procurement activities, ensures all program procurement needs and plans are met on time in accordance with GSC and donors’ standards.

- Carry out procurement in effective and compliance manner

- Liaise program leads and ensure item forecasts are shared for all new grants.

- Keep database of vendors, create new vendors and upload to the integra system as required

- Ensure vendor contracts are updated with all supporting documents in the system

- Prepare procurement process on integra system up the final stage of ward

- keep the BVA and integra workflow caches clear from old procurements

- Maintain procurement document filing orderly and auditable

- Compile procurement tracking sheet and share on weekly basis

- File and document Supplier performance and carry out due diligence

3. Asset and Inventory Management

The Temporary Supply Chain officer will be responsible for maintain and update asset and inventory records in the ERP system and supporting the field teams.

- Provides support on implementation of IRC Asset policies.

- Keep master asset register and upload any new assets to integra system and provide update regularly.

- Ensure the asset and inventory monthly reports from the field offices matches with the ERP system records.

- Support the field supply chain team handling warehouse inventory data management on integra system

- Actively participate integra system trainings and discussions

- Participate quarterly asset verifications

4. Compliance and Ethics

The Temporary Supply Chain officer will be responsible for identifying and reporting compliance risk in supply chain processes, implementing procurement controls, identifying procurement red flags, implementing internal and external audit corrective action plans and ensuring all supply chain activities are conducted ethically.

Reporting

The Temporary Supply Chain officer is responsible for compiling Country office supply chain reports and forwarding to the Senior supply chain manager.

- Prepare and share consolidated month asset reports

- Prepare and share monthly consolidated vendor data and contract tracking reports

- Prepare and submit ad hoc reports as required

- Perform any other duties assigned by the supervisor

Qualifications

At least 2 years’ experience working as a Logistician and office administration for the INGOs.

Good computer skills (Word, Excel); Skills in English and Somali- both speaking & writing Able to work under pressure to pursue multiple tasks simultaneously to successful conclusions; Positive attitude with good sense of humor; Committed team player:

REQUIRED COMPETENCIES:

Commitment, punctuality, proactive, a good team player, ability to work under difficult conditions in the field, trustworthy, honesty, etc

All IRC staff are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies

Standard of Professional Conduct The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation. Gender Equality & Equal Opportunity Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. Diversity and Inclusion at IRC, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, physical or mental ability, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work. IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation