Shelter Technical Assistant Ukraine Kharkiv

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

Provide support to the organization’s activities in the form of logistics/administrative support processes, procurement of goods and services for project activities under the direction and guidance of Shelter/WASH Technical Officers/Team Leaders.

Qualifications

Generic professional competencies for this position:

• Experience from working with logistics/procurement/administrative in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Experience in processing working documentation in both hard and electronic copies
• Knowledge of data collection tools and capability to use them

Context related skills, knowledge and experience:

• Basic knowledge of the context in the areas NRC operates
• Basic knowledge of administrative and financial procedures necessary for program payments processing
• Experience in preparing contracts, organizing and keeping electronic files structure
• Fluency in Ukrainian is a must. Proficiency in English, both written and verbal desirable but not preferred.

What do We Offer

This position is open to candidates who have the legal right to work in Ukraine. Please note that we are unable to provide work permits or visa sponsorships for this position.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible;

We invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications will be screened on a rolling basis and interviews will be assigned instantly until a suitable candidate is selected.

Responsibilities

Overall responsibilities:

1. Adhere to NRC policies, guidelines and procedures
2. Assist with the implementation of the support function portfolio according to the plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of Shelter/WaSH program administrative procedures
6. Contribute to the identification of data protection risks and needs in the context of the program implementation
7. Perform any other duties and responsibilities as assigned by the line manager.

Specific responsibilities:

1. Assist the Technical Officers in registration of beneficiaries; post-distribution monitoring; and/or verification of assistance distributions in line with NRC policies and donor requirements
2. Support teams in administrative coordination processes among NRC departments
3. Support Shelter/WaSH team in administrative work in relation to beneficiary liaison/correspondence
4. Conduct field trips, where necessary, to liaise with beneficiaries during all stages of the activities, for signing agreements and/or gathering other project-relevant documentation
5. Ensure that all relevant documents required by the supporting functions as Finance and Procurement are produced and provided by Shelter/WaSH department
6. Assist Shelter/WaSH team with filing and archiving of the project documentation in Office 365
7. Prepare the documentation package required for processing the program payments