Senior Supply Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Under the direct supervision of the Supply Officer and as a member of the Supply Unit, the Senior Supply Assistant will provide assistance to the UNHCR Zambia Operations in the area of supply chain management, which is central for the protection of refugees, through the following specific actions:

• Strategy:
  • In consultation with the UNHCR Supply Officer, Apply UNHCR's procurement strategy when planning for purchase of important commodities and services.
• Operational Support:
  • Initiate custom clearance of consignments, draft exemption requests, and liaise with local agent;
  • Support warehouse management, and assist with planning and goods deliveries, and provide information on the status of requests and the availability of items in the supply chain;
  • Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request.
• Infrastructure Support:
  • Examine Purchase Requests to ensure conformity and liaise with requesters;
  • Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase orders for approval;
  • Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services;
  • Provide information on all procurement activities within area of responsibility;
  • Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation including registration and marking of new PPE, Physical verification of PPE, preparation of agreements, preparation of disposal forms (including submissions to the Local Asset Management Board [LAMB] and Asset Management Board [AMB]), and assistance with disposal of PPE;
  • Produce standard asset management reports and other asset information, periodically and when requested.
• Business Support:
  • Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making;
  • Any other responsibility deemed necessary or as delegated by the Supervisor in order to meet the level of service required by the organisation.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

• Bachelors degree in Business Administration, Logistics, Warehousing or a related field.

Required experience:

24 Months

Experience remark:

• Minimum of 2 years of previous relevant job experience.

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise:

Logistics and supply management

Area of expertise details:

• Demonstrated interest and or experience in logistics and supply chain management.

Driving license:

No

Competencies values:

Accountability, Building Trust, Commitment and Motivation, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call for to which you would like to apply.

Application deadline:13-01-2021?