Senior Project Manager (two posts)

Overview

Manage complex projects and lead teams to successful completion

You have:

• Advanced university degree in Management, Information Technology, Human Sciences or a related field.
• Certification in project management, e.g. PRINCE2, Managing Successful Programs or Agile.
• At least seven years of relevant professional experience in managing medium to large implementations of IT solutions.
• Experience in Business Analysis processes and methodologies.
• Experience in managing teams of business analysts and developers.
• Excellent knowledge of written and spoken English.
• Knowledge of other UN languages (Arabic, Chinese, French, Russian or Spanish).
• Skills in program and project planning, including the ability to analyze, plan, execute and evaluate work to time, cost and quality targets.
• Ability to foresee and evaluate impact of action on dependencies and take appropriate action.
• Ability to elaborate and evaluate RFPs.
• Excellent analytical skills.
• Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment.

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 169,932 USD and 219,092 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

IMPORTANT NOTICE:

- The deadline for applications is indicated in local date and time.

- These posts are project posts.

1. Organizational Context

1. Organizational Setting

These are project-based posts located under the following Capital Master Plan funded projects: WIPO IP Portal, Enterprise Service Management, Data Management and Governance, Conference Systems Upgrade. These posts will initially contribute to project initiation and requirements definition in these projects, but are expected to perform a floating role across the portfolio of projects once momentum is attained, offering improved resource elasticity and business continuity.

2. Purpose Statement

The main role of the incumbents is the development and management of plans and strategies for the implementation of corporate solutions. The role also requires designing strategies for promoting the products to a wider audience, managing the implementation of new features, and utilizing the necessary resources and skills, within agreed parameters of cost, timescales, and quality.

2. Duties and Responsibilities

The incumbents will perform the following principal duties:

a. Oversee the definition, documentation and successful completion of all phases of complex projects. Identify, analyze, plan and design project objectives, approach and scope based on business needs; manage the implementation, documentation and realization of benefits key business technology projects.

b. Manage realistic project schedules; monitor project milestones, and key performance indicators; identify and resolve potential issues; track actual versus projected expenses, analyze variances, and forecast expenditures; propose project risk remediation to project boards for review and decision-making; develop dashboards and other monitoring tools to track and effectively communicate to senior management the implementation progress.

c. Ensure that the Organization’s project management principles, policies and programs are followed and that controls are put in place regarding managing information and access to data.

d. Collaborate with all project stakeholders, taking into consideration their views and addressing issues; ensure that products and services are aligned with expectations and business needs.

e. Ensure the project is using best practice and keep abreast of technology developments in the specific area of the project.

f. Lead and supervise the project team, consisting of internal project team members and external service providers; empower and motivate the team and encourage a sustainable pace with high levels of quality; monitor and evaluate team performance against plans.

g. Estimate costs, timescales and resource requirements for the successful delivery of the project to the agreed terms of reference; monitor costs, timescales and resources used, and take action where these deviate from agreed tolerances; maintain required financial records, using appropriate tools, for compliance and audit.

h. Ensure the elaboration of documents for tendering exercises, evaluate responses and coordinate the selection of service providers and vendors. Organize requirements into appropriate categories, clarify specifications of products and services to be procured; initiate and follow Requests for Proposals (RFPs).

i. Act as the liaison between the Organization and suppliers, owning the relationship regarding the contracts on behalf of the Organization, enabling all communications to take place effectively and efficiently.

j. Substantively contribute to the preparation of WIPO Program and Budget and Performance Reports, with an emphasis on data validation and analysis related to the project activities.

k. Ensure that the project is formally closed and, where appropriate subsequently reviewed, and that lessons learned are captured and auctioned; produce appropriate documentation to support this process.

l. Perform other related duties as required.

3. Requirements

Education (Essential)

Advanced university degree in Management, Information Technology, Human Sciences or a related field. A first-level university degree plus two years of relevant experience in addition to the experience requested below may be acceptable in lieu of an advanced university degree.

Certification in project management, e.g. PRINCE2, Managing Successful Programs or Agile.

Education (Desirable)

Certification in CRM, MRP or ERP software development or data management.

Experience (Essential)

At least seven years of relevant professional experience, including in managing medium to large implementations of IT solutions, following industry-standard program and project management methodologies, tools, and program and project planning and control techniques, including budget control.

Experience in Business Analysis processes and methodologies.

Experience in managing teams of business analysts and developers.

Experience (Desirable)

Experience in an international environment.

Experience in international intellectual property registration systems.

Language (Essential)

Excellent knowledge of written and spoken English.

Language (Desirable)

Knowledge of other UN languages (Arabic, Chinese, French, Russian or Spanish).

Job Related Competencies (Essential)

Skills in program and project planning, including the ability to analyze, plan, execute and evaluate work to time, cost and quality targets, including the assessment and evaluation of risk.

Ability to foresee and evaluate impact of action on dependencies and take appropriate action.

Ability to elaborate and evaluate RFPs.

Excellent analytical skills.

Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.

4. Organizational Competencies

1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.

5. Information

Mobility: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.

Annual salary****:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. Please note that this estimate is for information only. The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the July 2022 rate of 73.5%

P4

Annual salary

$75,602

Post adjustment

$55,567

Total Salary

$131,169

Currency USD

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

* Initial period of one year, renewable, subject to funding and satisfactory performance. Fixed-term appointments granted for approved projects shall be for a period whose minimum and maximum duration are tied to the funding and terms of reference of the project. The overall duration of a fixed-term appointment for a project shall normally not exceed five years. Fixed-term appointments granted for approved projects shall not be converted to a permanent or continuing appointment.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.

Potential interview questions