SENIOR PROJECT ASSISTANT (SB-3 Peg3)

Contract

This is a SC-3 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-3 contracts.

**OVERVIEW** ------------ Parent Sector : Natural Sciences Sector (SC) Duty Station: Almaty Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: Natural Sciences Type of contract : Non Staff Level : Level 3 Duration of contract : 1 year Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 11-JUNE-2023 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of the Director of the UNESCO Almaty Office and Programme Specialist of Natural Sciences unit, under direct supervision of the GEF-UNDP-UNESCO Project Officer and in close coordination with the GLOFCA Project Officer, the incumbent shall provide assistance to the implementation of the GEF-UNDP-UNESCO project on “Strengthening the resilience of Central Asian countries by enabling regional cooperation to assess glacio-nival systems to develop integrated methods for sustainable development and adaptation to climate change” and the UNESCO-Adaptation Fund project on “Reducing vulnerabilities of populations in the Central Asia region from glacier lake outburst floods in a changing climate” (hereafter “Projects”). In particular, the incumbent will perform the following key functions: A. Provide input to the project implementation for effective management and administration of the Projects. 1\. Assist in coordination of project stakeholders’ participation in larger regional events, and perform the organization of meetings, workshops and any other events organized in the framework of the project. 2\. Assist in the documentation and reporting: research, locate, compile, review and update information and data used in the development of project related documents, work plans and budgets; report on programme delivery, statistics and/or projections for use and scrutiny by the supervisor. 3\. Support other assistants the organization and set up of meetings, events, workshops organized in the framework of the Projects/programme. 4\. Draft project content-related documentation; in liaison with the Projects’ Financial Assistants, initiate administrative procedures and ensure follow-up when it is required. A.Otambekov Amir Piric 5\. Facilitate contacts with UNESCO's partners, UNDP and projects partners: draft correspondence, answer queries. Liaise with other UNESCO Field Offices and HQ services as needed for the implementation of the Projects/programme. 6\. Assist in providing inputs for publications, presentations, briefings, speeches and missions, including news and outreach materials, as needed. 7\. Represent in relevant internal and external meetings, events, conferences, and undertake travels, when necessary. 8\. Ensure smooth coordination of the activities of the Projects with the country coordinators; 9\. Undertake any other tasks or assignments necessary for the successful implementation of the Projects/programme, provided those tasks are consistent with the incumbent’s professional qualifications. The contract holder undertakes to carry out the tasks with care and diligence and due attention to detail. B. Provide input to the project financial and administrative management: • Coordinate and ensure project-related logistics (including contract- and travel-related arrangements) • Provide input for the preparation of all administrative and financial information pertaining to the project • Draft financial-administrative documentation; initiate administrative procedures and ensure follow-up; monitor the budget, review requests for payments against contractual obligations, and provide information on payment status and remaining obligations to supervisor C. Contribute to maintaining smooth communication with project stakeholders: • Ensure smooth, timely and effective communication with the project stakeholders at local/national/international levels • Facilitate contacts with UNESCO's partners and UN organizations: draft correspondence, answer queries. Liaise with other UNESCO Field Offices and HQ services as needed for the implementation of the project **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***EDUCATION*** • Completed higher education degree in natural sciences or water resources related field ***WORK EXPERIENCE*** • At least 6 years of relevant work experience in programme/project support and/or administrative service acquired at the national or international level • Experience in handling web-based management systems ***SKILLS/COMPETENCIES*** • Ability to work as part of a multi-cultural team, to take initiative and to provide quality and timely support and services • Good interpersonal and communication skills, including ability to draft correspondence and correct documents • Good organizational, coordination skills and flexibility • Ability to take ownership of given tasks and demonstrate proactivity • Ability to interpret rules and manage priorities in order to meet tight deadlines • Discretion and capacity to deal efficiently and tactfully with people of different cultural and social backgrounds • Ability to work under stress and cope with multiple tasks • Good ICT skills with proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint, etc.) ***LANGUAGES*** • Excellent language skills in English and Russian (writing, speaking and reading). **DESIRABLE QUALIFICATIONS** ---------------------------- • Working experience within UNESCO or UN agencies as an asset • Experience in national and international projects would be an asset • Experience working with the UN or another international organization would be an asset • Kazakh language knowledge would be an asset **BENEFITS AND ENTITLEMENTS** ----------------------------- • Salary: \*761,210 KZT monthly (including 10% for pension and 5% for medical insurance) (\*subject to change in case of changes in UNESCO Almaty SC salary scale) •UNESCO's salaries are paid in local currency (Kazakh tenge). • Other benefits include: 2.5 days annual leave for each completed month of service, 5% for medical insurance and 10% for pension plan are included into the monthly salary. • Please note that UNESCO is a non-smoking Organization. **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*