Senior Project Assistant

Overview

Assist in project implementation and monitoring activities.

You have:

• Academic BA in Administration, International Relations, Social Sciences, Social Services, Economics, or a related field from an accredited academic institution.
• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarise, analyse, and present information/data on specific project topics.
• Monitor budget by verifying availability of funds, obtaining necessary approval.
• Act as focal point for administrative coordination, involving extensive liaison with diverse organizational units.
• Draft status reports and suggest remedial actions to address delivery gaps.
• Assist in monitoring work of Implementing Partners.
• Provide guidance and training to new/junior staff.

Under the overall supervision of the Chief of Mission, and in close coordination with the Head of Programs, National Officer, and collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for the following:

Qualifications

Academic BA in Administration, International Relations, Social Sciences, Social Services, Economics, or a related field from an accredited academic institution.

Responsibilities

1. Assist in the implementation and monitoring of project activities.
2. Retrieve, compile, summarise, analyse, and present information/data on specific project topics.
3. Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identify shortfalls, escalate issues to the supervisor and suggest remedial actions to address delivery gaps.
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
7. Respond to complex information requests and inquiries, set up and maintain files/records, and organise meetings, workshops and training sessions.
8. Participate in meetings and conferences to assist in coordinating implementation activities with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.
9. Assist in monitoring work of Implementing Partners (IP) and report non-compliances to the supervisor.
10. Provides guidance/training to new/junior staff.
11. Perform such other relevant duties as maybe assigned.

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Potential interview questions

Added 8 days ago - Updated 3 hours ago - Source: iom.int