Senior Programme Officer

UN DGC - Department of Global Communications

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Application deadline in 2 days: Sunday 5 Feb 2023 at 23:59 UTC

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Contract

This is a P-5 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 10 years of experience, depending on education.

Salary

The salary for this job should be between 188,366 USD and 236,066 USD.

Salary for a P-5 contract in New York

The international rate of 110,869 USD, with an additional 69.9% at this the location, applies.

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Org. Setting and Reporting This position is located in the Director’s Office of the Outreach Division (OD) in the Department of Global Communications (DGC). Until the appointment of a United Nations Commissioner-General for Expo 2025, The Senior Programme Officer reports directly to the Director of OD, who was designated as the focal point for coordinating the presence of the United Nations at Expo 25 in Osaka (Japan) and to liaise with the UN agencies, funds and programmes about the content and programming of exhibits at the UN Pavilion at Expo 25. Once a Commissioner-General for the United Nations at Expo 2025 is appointed, the Senior Programme Officer will report directly to the Commissioner-Genera.

The incumbent will support direct communications with relevant authorities in the Japanese Government in Tokyo and Osaka, Kansai, including with the Association for the 2025 World Exposition. The Senior Programme Officer will ensure that all requirements, submissions and deadlines are met in accordance with the specifications outlined by the Expo 2025 in Osaka, Kansai, Japan.

The Outreach Division builds support for the United Nations by fostering dialogue with global constituencies such as government authorities, civil society, the entertainment industry, media, academia, sports entities, educators, students, and libraries.

This position is available from 1 March 2023 for an initial period of 364 days, with possibility of extension.

Responsibilities Within delegated authority, the Senior Programme Officer will be responsible for the following duties:

  • Takes the lead to develop, implement and evaluate assigned programmes/projects, etc.; directs subordinates in programme/project development, implementation, monitoring and assessment; directs review of relevant documents and reports; identifies priorities, problems and issues to be addressed and proposes corrective actions; coordinates and liaises with relevant parties, including with UN system organizations planning to participate in the UN Pavilion at Expo 2025 in Osaka; identifies and initiates follow-up actions.
  • Maintains direct and regular contacts with relevant authorities in the Government of Japan and the Japan Association for World Expositions, ensuring that requirements and forms are prepared and submitted on time.
  • Ensures implementation of gender mainstreaming guidelines by assessing the implications for men and women of any planned action, including legislation, policies or programmes, in all areas and at all levels.
  • Directs research and reviews relevant documents and reports related to past United Nations presence at World Expositions and draws on best practices and lessons learned to optimize the preparations for Expo 2025 in Osaka.
  • Undertakes survey initiatives; guides design of data collection instruments; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
  • Supervises preparation of various written outputs, e.g., background papers, analysis, and reports related to the coordination and planning of the exhibits and programming in the United Nations Pavilion at Expo 2025, ensures that a record of all communications related to Expo 2025 is maintained and that meeting minutes are taken and shared with relevant officials.
  • Convenes the focal points in the United Nations organizations participating in Expo 2025 through the UN Pavilion including proposing agenda topics, identifying participants, preparation of documents and presentations, etc. and maintains communications with them in between meetings.
  • Supports the Director of the Outreach Division, and once appointed, supports the Commissioner-General of the UN at Expo 2025, in the development of detailed requirements, including budgets, staffing and task assignments, for a robust and effective UN presence at Expo 2025 in Osaka.
  • Manages the team set up to support the United Nations presence at Expo 2025 in the lead up to the opening of Expo 2025 and at Expo itself if funding is extended.
  • Creates and maintains a regularly updated timeline of deadlines and tasks related to preparations of content and preparations for progamming during the United Nations presence at Expo 2025.
  • Liaises with the United Nations Office of Legal Affairs to ensure that legal agreements and requirements are prepared and signed in a timely manner.
  • Ensures alignment of material and programming prepared with United Nations communications strategies and priorities; Identifies problems and issues to be addressed and initiates corrective actions; Manages outreach activities and strategic engagement with relevant parties, including contractual partners responsible for delivering products and/or services to/at the United Nations Pavilion in Expo 2025 in Osaka.
  • Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and ensures preparation of related documents/reports (pledging, work programme, programme budget, etc.).
  • Serves as an effective spokesperson and establishes collaboration and partnerships with key officials at all levels inside and outside the organization.
  • Ensures effective utilization, supervision and development of staff; Guides, evaluates and mentors JPO(s) assigned to the Outreach Division to support the United Nations participation in Expo 2025
  • May perform other duties as required.

    Competencies Professionalism: Ability to identify key strategic issues, opportunities and risks. Ability to generate and communicate broad and compelling organizational direction. Ability to communicate clearly links between the Organization’s strategy and the work unit’s goals. Demonstrated ability to provide innovative technical leadership by performing and/or overseeing the planning, development, and management of operation. Demonstrated ability to negotiate and apply good judgment. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Building trust: Provides an environment in which others can talk and act without fear of repercussion. Manages in a deliberate and predictable way. Operates with transparency; has no hidden agenda. Places confidence in colleagues, staff members and clients. Gives proper credit to others. Follows through on agreed upon actions. Treats sensitive or confidential information appropriately.

Judgement/decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.

Education Advanced university degree (Master’s degree or equivalent) in business administration, management, economics or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of ten years of progressively responsible experience in project or programme management, administration or related area is required.

Experience working with International Organizations and familiarity with diverse stakeholders is required.

Experience in Microsoft 360 and proficiency in using standard office software including MS Office, Adobe Creative Cloud, Google Docs is required.

Experience in organizing/managing/coordinating high-level events is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Japanese is required. Knowledge of another official United Nations language is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice - This position is available from 1 March 2023 for an initial period of 364 days, with possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

  • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

  • The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.

  • The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

    United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 10 days ago - Updated 1 hour ago - Source: careers.un.org