Senior Procurement Officer ( Afghan Nationals Only )

Job Description

- To closely work with all programs and budget holders on the identification of needs and the preparation of on-time Project Procurement Plans (PP) for each grant, and to ensure that PPs are updated regularly. - To ensure implementing procurement plans following related IRC procurement Standard Operating Procedures (SOPs), - To ensure that all purchase requisitions for the provision of Goods, Construction works, and services are processed under applicable procurement methods (Direct purchase, RFQ, RFP, or utilizing of MPAs/MSAs) transparently at the best available price within the given timeline and in compliance with all IRC and donor procurement policies and procedures. - To ensure all Master Purchase Agreements (MPAs) and Master Service Agreements (MSAs) are up-to-date and their renewal or re-tendering takes place 3 months in advance. - To work with different program budget holders to identify the need for specific supplies and services repeatedly ordered to establish new MPAs and MSAs. - Support the development of procurement specifications. - Process Purchase requisitions for the procurement of medical supplies and ensure that the required approvals are obtained. - Maintain the vendor records, sourcing records, and retention of SC records. - To develop a market assessment document for the required procurement category - Develop and maintain the Office Vendors List with supporting documentation for vendors. - Develop vendor files and ensure vendor files are up to date with no missing. - To process prequalification’s of vendors and develop and maintain prequalified vendors for the procurement of Construction, Pharmaceuticals, and Cash Services - To ensure the procurement tracker is updated daily and procurement processes are closed daily, - Make Sure Purchase Documents (PDs) are tracked through a proper coding system by the Procurement staff. - Review procurement documents for accuracy before taking payment for approval. - Ensure vendor payments are settled in a timely manner. - Collaborating with all departments through Coordination with finance and program to ensure smooth and timely procurement. - To ensure the tracking, monitoring, and management of contracts (POs, MPAs, and MSAs) and and amendment of existing contracts if required. - Maintaining supplier files and documentation - Monitoring and documenting supplier performance - Maintain supplier performance score cards. - Assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements. - Implementing due diligence for suppliers includes conducting reference checks, supplier visits, etc. - Providing consistent and constructive support to other departments to ensure compliance with policies and procedures. - Identifying and reporting procurement red flags across the procurement value chain - Implementing corrective action plans (CAPs) in response to internal and/or external audit queries - Preparing and submitting accurate monthly reports to the line manager on time. - Supporting the development and updating of the procurement plans (assigned) as required. - Submitting the monthly list of commitments to the line manager and other relevant departments - Submit the periodic procurement tracking report for specific Grants that you are assigned to. - Setting procurement team members' objectives - Training procurement staff on relevant policies, procedures, and SOPs - Train and certify procurement committee members. - Documenting training needs - Ensuring that all procurement staff and counterparts are trained to standard

Qualifications

- bachelor’s degree in business administration/Financial Accounting or Logistics related field. Master’s degree is preferred. - 3-4 years of responsible work experience in supply chain operations (Procurement) - Experience working with NGO preferred. - Knowledge of generic procurement procedures and practices - Proven success as a procurement leader within supply chain including planning, procurement, and logistics. - Good collaborator and influencer with effective interpersonal and analytical skills who work seamlessly across cultures, organizational units, and suppliers. - Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting. - Good negotiation skills - Excellent skills in conducting market analysis and sourcing strategies. - Able to work effectively in a highly matrixed structure. - Good mathematical skills.