Senior Procurement Assistant

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,477 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

Supporting the procurement of goods and services entails timely and cost-effectiveprovision of medical and non-medical supplies, equipment and services for theimplementation of the country health collaborative programmes as well asemergency operations resulted from epidemic, man-made and/or natural disasters.

DESCRIPTION OF DUTIES

This includes, but not limited to:

1-Review, record and prioritize purchasing requests and obtain additional information/ documentation as required; provide assistance in preparing specifications of goods and services.

2-Prepare adjudication reports with recommendations for decision making and process requests for procurement of goods and services for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.

3-Create, process and finalize requisitions and contracts, using GSM, for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure accuracy of PO, timely process of requests and delivery of goods andservices.

4-Make purchase order amendments when required, provide justification and upload supporting documents in ECM.

5-Update the required stock piles of essential emergency equipment, e.g.personal deployment material, radios, satellite telephones, IT equipment, etc.

6-Suggest the proper procurement methods, requirements, and potential suppliers.

7-Arrange for the meetings of the Country Procurement Committee by identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to be presented.

8-Prepare and review suppliers' performance for supervisor's approval.

9-Regularly maintain and update the suppliers' database including completion of the supplier evaluation forms for all suppliers contracted by WHO office.

10-Generate periodic procurement reports and briefings on the status of all transactions for the review of the supervisor.

11-Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions and recommend solutions.

12-Provide advice, guidance or coaching and share information and practises to other staff in the CO and respond to enquiries.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by training in procurement/logistics. Desirable: University degree in business administration, social sciences or a related field is an asset.Training in a field related to the work performed.

Experience

Essential: At least eight years' progressive experience in procurement. Good experience in the practical application of price/costs analysis techniques and processes. Desirable: Relevant experience in the UN system.

Skills

• Ability to work decently, manage and prioritize in difficult and complex situations and especially under pressure.
• Ability to integrate and apply procurement operational guidelines.
• Demonstrated negotiation and supplier/customer relationship management skills Very good organizational skills, ability to meet deadlines.
• Proven problem solving, good analytical skills and strong attention to details.
• Ability to cope with heavy workload, meet deadlines and work under pressure.
• Excellent knowledge and experience of procurement procedures of WHO or other UN system organization

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Moving forward in a changing environment

The Enhanced WHO Global Competency Model can be found at https://intranet.who.int/homes/pml/documents/enhanced who global competency model_february 2015.pdf

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic. Desirable: Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 17,723 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.