Senior Procurement Assistant

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,477 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

1. Background and Justification

* Purpose of the Position

To provide support to the country office in the timely procurement of goods & services ensuring effectiveness, transparency, and integrity of the procurement process

2. Job Description

* Objective of the Programme and the immediate Strategic Objectives

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.

* Organizational context (Describe the individual role of the incumbent within the team, the guidance and supervision received and training or briefing provided to others)

The incumbent will work under the direct supervision of the Procurement Officer, and Team Leader, Administration in Country Office and the overall supervision of the Head of Office in a normal office environment. Guidance is provided in the form of procurement guidelines and administrative instructions. The incumbent performs day to day and routine tasks independently. Complex issues or exceptions from established procedures are discussed and resolved with the supervisor. Although established procedural and office guidelines are available, the incumbent is expected to exercise considerable judgement and initiative in the application and interpretation of the guidelines and select an approach to work where precedents do not exist.

* Summary of Assigned duties (Describe what the incumbent has to do to achieve main objectives)

The incumbent will perform the following duties:

1. Identify the proper procurement method and potential suppliers.
2. Issue offer solicitations, communicate and negotiate with suppliers when needed.
3. Evaluate and analyze the received offers and recommend the awarded suppliers.
4. Ensure that the prices are reasonable and that the technical/admin clearances are obtained.
5. Prepare the adjudication reports with recommendations for review and approval.
6. Create and process requisitions for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure timely process of requests and delivery of goods and services.
7. Initiate purchase order amendments when required, provide justification and upload supporting documents in ECM.
8. Analyze and process requests for procurement of goods and services for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.
9. Prepare requests for price estimates for non-catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implement related procurement decisions taken by technical units and supervisor.
10. Provide technical units and country office with the estimate cost of needed supplies/services to estimate their budgets
11. Arrange for the meetings of the Country Procurement Committee by identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to be presented.
12. Maintain and update the suppliers' database including completion of the supplier evaluation forms for all suppliers contracted by WHO Syria office.
13. Generate procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions and recommend solutions.
14. Logistical arrangements for transporting and entering goods into the country.
15. Act as a backup for customs clearance and logistical arrangements for importing goods.
16. Support the logistic work arrangements and organization of conferences, seminars, meetings and other events implemented.

3. Recruitment Profile

Competencies: Generic *Describe the core, management competencies required - See WHO competency model - list in order of priority, commencing with the most important ones.

WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

1. 1. Teamwork*
   2. Respecting and promoting individual and cultural differences*
   3. Communication*
   4. Producing results
   5. Moving forward in a changing environment

   Functional Knowledge and Skills

   * Describe the essential knowledge and the skills specific to the position

• Ability to work independently, manage and prioritize in difficult and complex situations and especially under pressure.
• Proven knowledge of procurement regulations and procedures
• Proven problem solving and analytical capacity and strong attention to detail.
• Demonstrated ability to document and communicate, in both verbal and written form, to various levels in the organization including senior management
• Demonstrated negotiation skills

• Very good organizational skills, ability to meet deadlines

  Education Qualifications

  * Essential

  Completion of secondary education, supplemented by training in procurement/logistics

Desirable

University degree in business administration, social sciences, pharmacy, procurement or a related field is an asset

Experience

* Essential

At least eight years of relevant working experience in procurement.

Desirable

Relevant experience in the UN system

Use of Language Skills

Excellent knowledge of English and local language. Knowledge of French is an asset.

Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.)

Very good knowledge of Microsoft applications. Knowledge of ERP/Oracle applications is an asset

4. Remuneration

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 17723 (subject ot mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected case of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• Interested candidates must apply on-line through our Stellis recruitment system. For assessment of your application, please ensure that: (I) Your profile on Stellis is properly completed and updated; (ii) All required details regarding your qualifications, education and training are provided; (iii) Your experience records are entered with elaboration on tasks performed at the time. Kindly note that CVs/PHFs inserted via LinkedIn are not accessible.