Senior Partnership Finance Officer (Syria Country Program)

Job Description

The Senior Partnership Finance Officer is a position supporting the Syria Country Program - Partnerships Department - North West Syria. With the overall objective of achieving high quality programming, the main goal of this position is to ensure effective review of partner finance reports and documentation as well as provide support to partner finance staff. The Senior Partnership Finance Officer will support in preparing of IRC internal reports and analysis, payment requests and monitoring of partner financial and accounting systems.

Major Responsibilities:

Financial Management:

- Oversee an effective verification process to partners’ financial reports and supporting documents to ensure compliance with the partnership agreement, donor regulations and IRC policy, providing feedback to partners as necessary and flagging any compliance and financial management issues to IRC management. - Ensure high collaboration with IRC program staff by having a system of mutual sharing and review of partners reports and updates. - Liaise with partner organizations to ensure completeness, correctness and accuracy of financial reports according PEER system, IRC policies and donors’ regulations. - Review and prepare partner cash requests from HQ, ensure a tracking system and matching of advance payments and expenses reported. - Provide support to the management by tracking all partner budgets and financial reporting deliverables, inform Senior Partnerships Finance manager and the Program focal points of any potential issues with spending and financial reporting. - Support in the preparation of internal finance reporting - Liaise with the Senior Partnerships Finance Manager with regards to any financial reconciliation or payment request as necessary. - Maintain the bookkeeping and files related to all the sub-awards hardcopies and softcopies, filing all sub award financial records and makes it available for management, internal /external audit, and review. - Ensure that all finance documents are timely/properly field and archived as per partnership system filing system - Inform the Senior Partnership Finance Manager of any reporting issue to ensure that all partners’ expenses are compliant with IRC and Donors requirements. - Support the Senior Partnerships Finance Manager to ensure effective partnership finance management, including the timely payments to partners in accordance with partnership agreements, and timely action to resolve any challenges with financial management. - Monitor partners’ BvA and spending, in collaboration with program focal point, and proactively work with partners to agree steps to address any issues identified in their spending. - Support the Senior Partnerships Finance Manager in review partners budgets and surge in budget revision process too when needed.

Program Support & Capacity Strengthening

- Provide support in preparation and conduct of financial trainings for partner organizations. - Liaise with partner organizations on regular basis to provide program support in areas of finance. - Liaise with IRC programs to ensure the consistency between partners’ narrative reports and financial reports. - Provide support to the Partnerships Finance officers/ Assistants and IRC program colleagues on PEERS requirements and procedures.

Monitoring

- Lead/Participate financial and general compliance monitoring visits to partner organizations’ offices when needed. - Support in the drafting of financial and compliance monitoring reports and response plans after each monitoring visit when needed.

Other

- Any other duties as assigned by the Senior Partnerships Finance Manager

Key Working Relationships:

Position Reports to: Senior Partnerships Finance Manager Position directly supervises: Partnership Finance officers/Assistants

Indirect Reporting: N/A

Qualifications

(Applicants missing any of the below requirements will not be considered for the position).

- BA degree or equivalent in Accounting, Finance, or related field. - Approximately 4-5 years of relevant work experience in Partnership, Audit, Sub grant monitoring, financial management. - Experienced in accounting policies and standers (GAAP & IFRS) will be an added advantage - Ability to conduct review and audit remotely - Computer literate with significant experience in MS. Office, accounting package knowledge (SUN system) will be an added advantage. - Knowledge in budgeting review process and budget revision is great added value. - Previous experience with International NGOs and/or USAID/OFDA, DFID, ECHO, GAC, UNs, GFFO projects is highly desirable. - Familiarity with the Syrian context and sealing with Syrian partners is highly desirable. - Effective communication skills, both written and verbal. - Strong supervisory skills - Well organized and very good team player - Fluency in Arabic and English - Excellent skill with MS. Excel is a must. - Ability to prioritize among multiple tasks and make decisions. - Willing to travel within the region. -

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Working Environment: The position is based in Amman with standard office work environment.