Senior Operations Associate, GS7, FT, Aleppo - Syria MENA

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 1,780 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

UNICEF promotes the rights and welfare of all children and adolescents in everything we do. Together with our allies, we work to transform this commitment into practical actions that benefit all children, especially focusing our efforts on reaching the most vulnerable and excluded, worldwide.

For every child, health

UNICEF Syria was established in 1970 and has been working with partners to help empower children to fully claim and enjoy their rights under the Convention on the Rights of the Child.

UNICEF works with partners across Syria to deliver supplies, services, and expertise in areas of Child Protection, Education, Health, Nutrition, Water, Hygiene and Sanitation for every child. UNICEF also provides humanitarian assistance when needed.

Syria continues to face one of the most complex emergencies in the world. Unprecedented humanitarian needs are compounded by displacement inside the country and across its borders, extensive destruction of civilian and social services infrastructure, devastating impacts on the economy, and most importantly, the breakdown of the social fabric that stitched the country together for decades.

Today, 90% of people in Syria live in poverty, most are unable to make ends meet or bring food to the table. Families have had their resources depleted, with limited employment opportunities, skyrocketing prices, and shortage of basic supplies. For most people, the current socio-economic challenges represent some of the harshest and most challenging circumstances they have faced since the beginning of the crisis 11 years ago.

In 2023, 15.1 million people need humanitarian assistance. This is the highest number of people in need ever recorded in Syria since 2011. The number of children in need - more than 6.5 million – has increased by seven per cent in the past year alone. This is largely due the ongoing conflict, continued displacements, the unprecedented economic crisis, deepening poverty, and unemployment. The COVID-19 pandemic, the hike in price of commodities triggered by the overall global economic situation and the impact of sanctions are further compounding the dire situation. For information of the work of our organization, please visit our website: UNICEF Syria

How can you make a difference?

Purpose of the Job:

Under the supervision of the Chief, Field Office, you will ensure operational support is extended to the team which includes finance, administration, ICT, supply, and coordinating with hub manager for smooth working environment.

Key Functions, accountabilities, and related duties/ tasks:

1. Analyses and maintains an overview of work of the office to ensure timely administrative support is provided in general and specialized areas including recording and controlling of non-expendable property and participates in the training of staff.

2. Control and process documents for payment: ensure that documents are accurate, complete, and meet the signatory standards (certifying/authorizing), ensure supporting documentations follows prescribed procedures. Raise requests to GSS for payment processing and ensure information is accurately coded as per G/L standards timely processed by GSSC. Follow up and respond to queries related to payments

3. Advises and assists the field office in the area of office management. Arranges for and/or attends meetings on day-to-day administrative matters; participates in discussions of new or revised procedures and practices, interprets, and assesses the impact of changes and makes recommendations for follow-up action. Brief staff and visitors on general administrative matters. Provide advice and ensure administrative support as required

4. Prepare correspondence, special reports, evaluations and justifications as required on general administrative or specialized tasks that may be of confidential nature within assigned area of responsibility.

5. Initiates Payment for all Local Administrative Procurements, Service Contracts and Settlement of Bills for all utilities service providers ensuring that no service disruption is experienced by the organization and control of assets.

6. Performs HR related functions applicable to staff working in the Field office i.e., maintenance of leave records and attendance, etc.

7. Checks/verifies payment requests for services and supplies including staff entitlements (travel, overtime) and PCAs, Cash Advances to the Government/NGOs in accordance with policies and procedures and coordinate with Country Office for timely payment.

8. Carries out assurance plan activities e.g., spot checks to the implementing partners where program activities are implemented at the geographic areas of the field office.

9. Responsible for managing Petty Cash and/or CoHA safe custody of Financial Accounting record and maintain proper filling of the records including vouchers and supporting documents for day-to-day accounting matters.

10. In addition to general administration responsibilities, supervise driver, cleaners, and security guards directly or indirectly, activities concerned with office and grounds maintenance, security, transport, and similar services. Preform supervisory role to the Operations staff e.g., ICT Associate. and Logistics Associate and oversee the pertaining tasks implementations.

To qualify as an advocate for every child you will have…

Education:

• Completion of secondary education is required.
• University education in business administration, finance or relevant fields will be an asset.

Work Experience:

• Seven (7) years of progressively responsible work in administration is required.
• Candidates with a bachelor’s degree from a recognized academic institution in a relevant administrative field may replace three (3) years of related work experience.
• A master’s degree in a relevant administrative field, may replace two (2) additional years.
• Candidates with experience in a supervisory role will have an advantage.
• Familiarity with UN/ UNICEF public procurement principles, supply procedures and systems are an asset.
• Experience in UN/ UNICEF Operations is desirable.
• Experience in UN/ UNICEF administrative service management’s policies, procedures, and guidelines in the manual as relevant, in the context of the country situations and conditions of work will be an asset.
• Relevant knowledge of principles of office management, operations management, programme management and administration IT Skills, and working knowledge of SAP, HR tools, WebHRIS, Microsoft suite (Excel, PowerPoint & Word) will be an asset.

Language Requirements:

• Fluency in English and Arabic is required. Knowledge of another official UN language (Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

1. Nurtures, Leads and Manages People (2),
2. Builds and maintains partnerships (2),
3. Demonstrates self-awareness and ethical awareness (2),
4. Drive to achieve results for impact (2),
5. Innovates and embraces change (2),
6. Manages ambiguity and complexity (2),
7. Thinks, and acts strategically (2),
8. Works collaboratively with others (2).

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: UNICEF Competency Framework.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. A diverse and inclusive workforce is part of UNICEF’s DNA

| UNICEF Careers, irrespective of their race\ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a Compensation, benefits and wellbeing | UNICEF Careers including parental leave, breastfeeding breaks and UNICEF provides reasonable accommodation for job candidates and personnel with disabilities | UNICEF Careers, UNCIEF strongly encourages the use of flexible working arrangements.

“UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.”

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Only shortlisted candidates will be notified and advance to the next stage of the selection process.

“The VA is open to all (internal and external candidates)”

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.