Senior Operations Associate, GS-7, Addis Ababa, Ethiopia, Contract duration: 364 days (For Ethiopian nationals only)

Overview

Provide administrative support to the Deputy Representative Operations.

You have:

• Completion of secondary education with college training at diploma level in administration or management.
• Thorough knowledge of Microsoft Office software packages.
• Knowledge of finance is a distinct asset.
• Seven years of progressively responsible administrative or in junior management and operational functions, of which at least five years were related to service with senior officials.
• Fluency in English both written and spoken is a must.
• Knowledge of the local working language of the duty station is an asset.

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 2,017 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Opportunity

Ethiopia is situated in the Horn of Africa and is the second most populous country on the continent with an estimated population of 115 million. It borders six African countries: Djibouti, Eritrea, Kenya, Somalia, South Sudan, and Sudan, and covers 1,104,300 square kilometers. Approximately 85 percent of the population lives in rural areas. Ethiopia represents a melting pot of ancient cultures with Middle Eastern and African cultures evident in the religious, ethnic, and language composition of its people.

Over the past two years, children and their families across Ethiopia faced multiple and complex emergencies, such as the conflict in the northern Ethiopia and the drought, which resulted in millions of people in need of urgent humanitarian assistance. UNICEF has programmes in Child Protection, WASH, Health, Nutrition, Social Policy, and Education and serves over 15 million children in Ethiopia. Join UNICEF Ethiopia to contribute to improving the lives of children and women.

Watch a video about Year in Review Here

For this position, eligible and suitable female candidates are encouraged to apply.

How can you make a difference?

The objective of this temporary post is to provide operational and administrative support to the Deputy Representative Operations while the current incumbent is undertaking a new role retaining a lien on this position.

Specific Tasks

• Provide operational support in planning, implementing, monitoring and reporting of the cross sectorial and institutional budgets, prepares detailed cost estimates and periodic monitoring reports, create FCs, review open commitments and follow up with the respective Units & Regions on fund utilization.
• Receive, review, prioritize, research, analyze and provide relevant background information and data, and process actions of routine nature for approval. Coordinate cross cutting operations related issues with other operations sections and field offices, monitor and follow-up actions
• Prepare, at own initiative, correspondence, reports, evaluations, and justifications, as required, on general and administrative issues within assigned area of responsibility. Collect data and information and prepare operational management indicator reports for the CO.
• Organize internal operational management meetings, takes minutes and distribute to meeting participants. Trigger, monitor, and follow-up actions required from individuals until closure and within timeframe.
• Maintains and update operational, policy, management confidential files and collect data and information and prepare operational management indicator reports for the CO.
• Organize and priorities supervisor’s appointments, and maintains calendar and work schedules, screen visitors and calls and respond to queries with discretion.
• Searches from the intranet, SharePoint, office files and records documents relating to a variety of topics for information and references.
• Makes travel arrangements for the operations unit team members and performs liaison duties with other units.
• Maintain lists of names, addresses and telephone contacts of key government officials, members of the diplomatic corps, UN System and UNICEF offices in the region and operational section in HQ

To qualify as an advocate for every child you will have:

• Completion of secondary education with college training at diploma level in administration or management; thorough knowledge of Microsoft Office software packages. Knowledge of finance is a distinct asset.
• Seven years of progressively responsible administrative or in junior management and operational functions, of which at least five years were related to service with senior officials.
• Fluency in English both written and spoken is a must. Knowledge of the local working language of the duty station is an asset.

For every Child, you demonstrate...

UNICEF's Core Values:

• Care
• Respect
• Integrity
• Trust
• Accountability
• Sustainability

Core Competencies are:

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. For this position, eligible and suitable female candidates are encouraged to apply.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Potential interview questions