Senior Operations Assistant

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position is assigned to the Transport Sector Office (SG-TRA) within the Sectors Group (SG). You will be based at our Headquarters in Manila, Philippines. You will report to the Director, Transport.

Your Role

The Senior Operations Assistant will provide operations support in various activities related to project processing and administration, analytical, statistical, and accounting aspects of the sector office’s portfolio/pipeline management, and other administrative functions.

You will:

· Assist in the administration, including liaising inquiries from counterparts to respective supervisors, of loan and technical assistance (TA) projects, from the TA consultant selection process, processing of claims, contract variations and preparation of completion reports.

· Contribute to the preparation of Project Administration Manual (PAM) by gathering and consolidating data and preparing draft of various sections.

· Create, update, and maintain project processing and implementation information and data in eOperations and other relevant systems such as project description and scope, cost estimate, financing plan, results framework (impact, outcome, outputs, inputs, risks, assumptions, and relevant indicators), contract awards and disbursement projections, loan covenants, and others; follows up outstanding obligations of executing and implementing agencies such as the submission of audited financial statements, safeguard monitoring reports, and progress reports.

· Assist in consultant recruitment, procurement, and contract management.

· Assist in maintaining, updating, and monitoring database of the assigned team or SG-TRA on various portfolio/pipeline indicators.

· Ensure that all correspondence and documents for supervisors are prepared with ADB's standards and styles based on Handbook of Style and Usage. Independently compose and send out routine letters. Carefully check all documents submitted for approval of the supervisors.

· Ensure that there is effective coordination of work and workload among Operations Assistants and effective proactive planning to tackle the heavy processing and administration, and knowledge work workload in the division.

· Support in the facilitation of project missions to ensure smooth and efficient execution.

· Perform other duties as may be assigned and reflected in the incumbent’s workplan.

Qualifications

You will need:

· Bachelor's degree in business administration or a relevant discipline.

· At least 5 years of relevant professional experience

· Advanced computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used in multilateral organizations.

· Good knowledge of processing and project administration activities

· Good understanding of the interactions between different work areas and relevant workflow and their purposes

· Ability to work with individuals from different cultural/national backgrounds; good interpersonal and communication skills.

· Ability to manage priorities and workload within general schedule of work, instructions and standardized practices.

· Ability to maintain composure under pressure.

· Ability to liaise and work effectively with staff within own work location.

· Ability to work collaboratively with teams as a constructive team member.

· Excellent command of written and spoken English

· Please refer to the link for ADB Competency Framework for Administrative Staff at AS5.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

· Paid leave (including parental)

· Medical and health benefits

· Life and other insurance plans

· Staff development

· Retirement plan

· Housing and education allowance (if applicable)

· Expatriate benefits (for international staff)

Additional Information

About Us

The Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the SG-TRA within the SG. SG aims to deliver impactful sector strategy, initiatives, and integrated solutions that advance ADB’s strategic agenda in the region and with ADB’s clients. The SG, which is comprised of seven sector offices, supports the delivery of sovereign and nonsovereign, and advisory operations; delivers knowledge services; supports regional departments (RD) and resident missions (RM) in engaging with developing member countries (DMCs); and ensures ADB’s technical leadership externally and internally.

SG-TRA leads policy development dialogue, knowledge management, project quality assurance, sector analytic work, and loan and technical assistance processing and administration in the transport sector.

To view ADB Organizational Chart, please click here.