Senior Logistics Officer- Fixed Term- Procurement and Logistics Department- Field Office Jerusalem- For Internal Candidates Only- Grade

UNRWA - UN Relief and Works Agency for Palestine Refugees

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Application deadline in 7 days: Sunday 23 Jun 2024 at 03:59 UTC

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Org. Setting and Reporting

The incumbent reports to the Field and to the Head Field Procurement & Logistics Office (HFPLO) and is responsible for managing and coordinating the work of the Logistics Office and other staff as assigned by HFPLO for any specific duties or delegated authorities.

Responsibilities

The incumbent: 1. Assists the supervisor in planning, organizing, staffing and managing the Logistics Office to ensure logistics services are provided across the Field with optimal efficiency and cost. 2. Distribution and Warehousing: Manages the overall process and activities within distribution and warehousing through: 2.1 Facilitating the receipt of supplies by land, sea and air through liaison with customs, port, shipping and government authorities and the processing of customs, tax exemption insurance, clearing and forwarding documentation and in warehousing and delivery of supplies as planned. 2.2 Ensuring proper conducting of quality control on supplies and materials received. 2.3 Supervising the sale of surplus or unserviceable equipment. 2.4 Supervising the operation in stock control and warehousing functions. 2.5 Supervising Distribution Centers operations, if applicable, and liaising with the client departments on distribution planning and implementation. 2.6 Proposing and overseeing annual warehouse improvements, security and risk management. 2.7 Overseeing Field office emergency preparedness and carrying out country logistics assessment. 3. Fleet Management: Manages the overall process and activities within fleet management through: 3.1. Supervising the Motor Vehicle Workshop’s operations, ensuring the Field Vehicle Fleet is well maintained, repairs are conducted in line with the relevant standards specific to the category of vehicles. 3.2. Overseeing the outsourcing repairs of motor vehicles and other programmes services delivery machinery 3.3. Leading cost efficiency in the usage of vehicles with the designated duty station. 3.4. Coordinating fleet replacement planning, and disposal in line with fleet policy. 3.5. Leading transport vendors assessment ahead of Long-Term Agreement (LTA)/contract awarding and oversees operation relationship for distribution, management of losses and any reconstitutions. 3.6. Supervising the transportation services and manages drivers through the fleet personnel at central and area level dispatching points, ensuring proper management of the high value assets (buses, compactors, bobcat, armored vehicles, minivans, SUVs, and sedans) and their allocations as per the applicable policies. 3.7. Ensuring the uninterrupted operations and maintenance of the Field Generators are performed in line with factory standards. 4. Participates in field office proposal development, collates relevant logistics costs, and prepares and manages the budget in the field office. Leads the establishment and integration of fleet, warehouse, and distribution manuals and policies into institutional practices. Participates in external coordination meetings with other stakeholders in relevant meetings and strategic discussions. 5. As relevant to specific roles, carries out periodic reviews and preliminary market surveys on all major contracts for fresh food, portage services, transportation services disposal of goods etc., and collecting relevant data for review of contract proposals. 6. Trains, coaches, monitors and evaluates staff; participates in recruitment and selection of new staff and provides advice and guidance on professional development, communicates strategic issues and build cohesion, commitment and confidence. 7. Co-ordinates with Central Support Services Division (CSSD)-HQA/Area and Field Management Team (FMT) for reporting, monitoring and evaluating efficient logistics operations are maintained. 8. Provides technical advice and assistance on logistics matters to other Departments and installations in the Field. 9. Representation of UNRWA in both internal and external stakeholders' meetings. 10. Performs other duties as may be assigned by the supervisor.

Competencies

UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. Functional: i. Leading and Supervising ii. Applying Technical Expertise iii. Planning and Organizing iv. Learning and Researching v. Relating and Networking Leadership: i. Delivering Results ii. Managing Complexity and Change For guidance on how to prepare for competency-based interviews: https://careers.un.org/lbw/home.aspx?viewtype=AYI

Education

Advanced university degree (master’s degree or equivalent) from an accredited educational institution in supply chain management, transport management, engineering, business administration, public administration, commerce or related field.

Job - Specific Qualification

Not available.

Work Experience

At least seven years’ of progressively responsible and professional related work experience in administration and operation of a complex logistics office, field operation or logistics hub, of which at least three years have been in a supervisory position is required. Three years experience in a supervisory position is required -Please confirm if you live/ reside in West Bank or Jerusalem? And if you have West Bank or Jerusalem ID. please to mention its number down, as it is desirable.

Languages

Excellent command of spoken and written English and Arabic.

Assessment

Not available.

Special Notice

لن يتم النظر في أي معلومة يتم ارسالها بعد تقديم هذا الطلب، لذلك تأكد أن جميع المعلومات في طلب الوظيفة كاملة وصحيحة من حيث الدرجة العلمية (مثلا بكالوريوس/ماجستير/دبلوم) وجميع الخبرات من حيث تاريخ البداية والنهاية، والمسمى الوظيفي ، وجميع الوظائف في تاريخك المهني،وطبيعة العقد( دوام جزئي أو كامل ) مع التأكيد أن يتم ذكر كامل خبراتك العملية والاكاديمية في القسم المخصص لذلك خانة Work Experience خانة Education حيث أن اضافة خبراتك في أي مكان اخر في طلب الوظيفة لن يكون كافيا ولن يتم اعتماده الرجاء الاطلاع على المرفق في أعلى هذا الاعلان View this Job Posting in Arabic (Common mistakes) Conditions of service -Contract Type: Fixed Term Appointment for 3 years; including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance, and continuing need. Grade and Salary: Grade17 Monthly basic salary USD1,825.40, payable in JD at UN monthly exchange rate, plus 35 % of the basic salary as a special occupational allowance (SOA), plus a Jerusalem allowance payable in JD at UNRWA rate: a. The amount of this Allowance shall be NIS 2000 per month for each eligible Area staff holding Jerusalem ID and working in any of UNRWA installations in West Bank Field; or b. NIS 1000 per month for each eligible Area staff working in any of UNRWA installations in East Jerusalem and not holding Jerusalem ID. ++ Due to exceptional measures, currently contracted daily paid employees are considered internal candidates and therefore, can apply for any given job opening if qualified. Other benefits include: •Provident Fund contribution (15.2% of basic salary paid by the Agency). •Dependency allowances (if applicable). •30 days of annual leave. •Compulsory medical insurance. * Other Information: Possession of a valid driving license. ** Desirable Qualifications: 1. Knowledgeable in the overall business environment of the host country and relevant laws, regulations and practice. 2. Experience in port operations and customs clearance procedures. * Important information 1-This vacancy notice is open to internal candidates only. Only candidates residing in West Bank or Jerusalem, and within commuting distance of the duty station with authorization to work in the duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in West Bank/ Jerusalem, and without a valid work permit, the appointment may be rescinded. 2- Preference will be given to registered Palestine refugees and candidates assisting the Agency to meet its commitment to gender parity. UNRWA welcomes applications from qualified candidates with disabilities. 3- A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post. 4- Only applications that have been fully completed in UNRWA's online e-recruitment system inspira will be considered and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. All acquired university degrees must also be stated, if applicable. Applicants applying to positions for Grades 12 to 20 must submit a cover letter/motivational statement in order to be considered. Additionally, providing incorrect or misleading information on an application will result in the immediate disqualification of a candidate. 5- Please ensure that the e-mail address and mobile phone number that you have written in your Personal History Form are accurate and active. Your status in relation to the vacancy will be communicated to you via email listed on your Personal History Form, as we will no longer be using telephone calls. 6-It is the responsibility of the candidate to provide full, accurate and up to date information in his/her application form. Any missing and/or misleading data may lead to candidate disqualification. 7- For UNRWA internal staff, they are required to specify and include their current UNRWA grade level. To do so applicants should select under "Category" RLG, scroll down to see all categories, then select their local grade. Equivalency: Equivalency may apply for this post. NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination Advertisements published only in English will only accept applications in English, and Arabic submissions will not be considered. The Agency may disqualify applicants whose name appears on the UN Sanctions List or a UN database of staff separated for reason of misconduct or of staff who separated whilst misconduct processes were pending. UNRWA shares investigation and misconduct information with other UN Agencies, and past and prospective employers, about staff members who have been separated for misconduct, or who have separated whilst an investigation and/or disciplinary process for misconduct is underway; and such persons may be prohibited from employment with the United Nations. The Agency will immediately disqualify applicants who are ineligible for any reason in accordance with the Agency regulatory framework. UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live. For more details on UNRWA, please visit: https://www.unrwa.org/

United Nations Considerations

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her. UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups. At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS RELIEF AND WORKS AGENCY FOR PALESTINE REFUGEES IN THE NEAR EAST (UNRWA) DOES NOT CHARGE A FEE OR REQUEST MONEY FROM CANDIDATES AT ANY STAGE OF THE RECRUITMENT AND ONBOARDING PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING, ONBOARDING). UNRWA DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 3 days ago - Updated 1 hour ago - Source: careers.un.org