The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs) and Area/Field Offices. Job holders report to a Logistics Officer, Head of Unit or the designate. At this level, job holders have independent responsibility for technical, specialised work including planning, organisation and coordination and setting objectives for all assistance modalities for both WFP and logistics common services. They deal with issues that are often undefined and involve areas of uncertainty and complex inter-relationships. The instructions received are broad and the job holders consistently demonstrate a high degree of responsibility and initiative to independently manage activities and respond to queries. Job holders are expected to motivate and develop a team of support staff and/or are responsible for specialised support service(s) where the work is undertaken with the help of specially designed techniques, methods and processes.

JOB PURPOSE

To provide a range of specialised support functions and/or lead a team performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

In response to the L2 Emergency in Cabo Delgado and the scaling up of WFP logistics activities, WFP has an urgent need to increase their logistics capacity. In anticipation of an increased workload on the already limited Supply Chain/Logistics staff the position of Senior Logistics Associate has been created.

STANDARD MINIMUM QUALIFICATIONS

Education:

Completion of Secundary School. A post secundary certificate on a funtional area is desireble.

Experience:

Minimum of five years of experience in commercial or humanitarian transportation or warehousing sectors. Experience of supply chain operations. Experience working with corporate systems (databases or Microsoft software) also necessary.

Languages:

Fluency in both Portuguese and basic Knowledge of English.

KNOWLEDGE & SKILLS

• Experience coordinating with transportation providers and third parties. • Experience leading a team of national staff. • Experience assisting in project management. • Experience in preparing and managing budgets.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Under direct supervision of the Logistics Officer, co-manage and act as focal point for all logistics activities in province. 2. Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries. 3. Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorized partners and destinations. 4. Manage logistics vendors’ contracting activities including performance monitoring and measurement. 5. Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process. 6. Identify, resolve and/or provide recommendations on specialized queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set. 7. Support the Country Office supply Chain unit by drafting the budget for all delivery modalities in the province. 8. Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary. 9. Support oversight for commodity accounting data quality and integrity. 10. Act as linkage between CO Supply Chain unit and the Program unit at the sub-office. 11. Analyze operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration. 12. Manage documentation processing for execution of logistics operations (e.g. invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the CO Supply Chain teams. 13. Ensure that Weekly and Monthly physical inventory at all warehouses under your jurisdiction are performed in line with standard procedures. 14. Ensure that corporate system stocks are always in line with the physical stocks. Ensure information accuracy in corporate systems to enable informed decision-making. 15. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery. 16. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities. 17. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies. Provide support to Logistics operation and activities, following the standards processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries. 18. Implement all loss mitigation procedures in place and report on all loses incurred. 19. Work closely with Program teams on delivery plans and delivery versus distribution reconciliations. 20. Elaborate daily/weekly/monthly progress reports. 21. Do other tasks as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

TERMS AND CONDITIONS

This position is applicable only to Mozambican Nationals.

Position Title: Senior Logistics Associate SC7

Contract Type: Service Contract

Contract Duration: 12 Months

Duty Station: Pemba

DEADLINE FOR APPLICATIONS

15th November 2021

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WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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Added 2 years ago - Updated 2 years ago - Source: wfp.org