Senior Logistics Associate, G7, Banjul, The Gambia

Logistics & Procurement

JOB PROFILE

Title of Post: Senior Logistics Associate

Type of Contract: Fixed Term (FT)

Level: G7

Unit/ Division: Supply Chain

Duty Station Banjul, The Gambia

Duration: One year

Why work at WFP?

SAVING & CHANGING LIVES ❤

Make a difference, the world will notice.

We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future!

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Build bridges that unite people across the world. Being part of a global, diverse and

multicultural community like WFP, will continuously expose you to new ideas and

perspectives.

UNLIMITED POSSIBILITIES 💡

Unlock possibilities you never thought you'd find.

WFP goes anywhere it is needed and does whatever it takes to get the job done.

Join us to make a difference!

For more details about WFP contractual modality and salary, please follow this link: https://icsc.un.org/

A. BACKGROUND AND PURPOSE

WFP Gambia’s Country Strategic Plan (CSP) 2019-2021 aims to support the Government in reaching the National Development Plan (2017-2021)’s goals through investments in sectors relevant to Sustainable Development Goal 2. This CSP positions WFP as an enabler for the Government and combines direct implementation and capacity support in the enhancement of the national transition process. WFP support constitutes direct operational support, knowledge transfer and technical assistance and it contribute to WFP's Strategic Results 1, 2, 3 and 5 in line with the National Development Plan, the National Social Protection Policy and the United Nations development assistance framework for 2017–2021.

The CSP focuses on contingency plans for response to shocks (Strategic outcome 1); building the resilience of vulnerable populations through nutrition-sensitive and gender-responsive social safety nets for children in primary and early childhood education, pregnant and lactating women and girls, children under the age of 5 and livelihood support to smallholder farmers (Strategic outcomes 2, 3 and 4) and capacity strengthening to facilitate the alignment of national policies through an integrated approach to food and nutrition security that includes the school meals programme, nutrition interventions, social protection, disaster risk reduction and early-warning systems (Strategic outcome 5). Critical new focus areas will be support for development of a social protection system focused on mainstreaming the national school meals programme as a national safety net, food fortification and south south and triangular cooperation. The country office (CO) aims to streamline all planning and implementation processes to ensure alignment with corporate standards and procedures.

JOB PURPOSE: To provide a range of specialized support functions and lead a team performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

DUTIES AND RESPONSIBILITIES:

Under the overall guidance and direct supervision of the Supply Chain Officer, the Senior Logistics Associate will be responsible for the following:

• Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards.
• Support logistics projects or operational day-to-day activities; provide coordination support and play a leading role to logistics operations and activities following standard processes and contributing, directly or indirectly, to the timely and cost-effective delivery WFP’s assistance to beneficiaries.
• Collect and analyze data through research and networking with colleagues to recommend actions to the supervisor to improve performance of local logistics operations.
• Identify and build productive relationships with logistics colleagues and staff within the area of assignment to support an integrated approach to food assistance.
• Collate data and contribute to preparation of accurate and timely reporting, supporting a WFP wide view of logistics activities that enables informed decision making and consistency of information presented to stakeholders.
• Support oversight for commodity accounting data quality and integrity. Provide comprehensive analyses of operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
• Contribute to the micro / macro supply chain assessments involving all actors in the country’s food value chain to assure reliability of supply and understand available contracting options to WFP taking into account the sector’s structure, the capacity to deliver food assistance, supply chain blockages and/or risks.
• Perform the Retailer Invoice Verification & request retailer payment
• Ensure adequate Commodity Accounting controls in relation to Logistics Execution Support System (LESS), including timely data input, clear documentation flow and good quality documentation are in place and regularly monitor compliance.
• Responsible for the management of the WFP warehouses; Ensure Commodity Accounting principles (in line with LESS requirements) have been established and are adhered to; that WFP standard systems are properly maintained at warehouses; Ensure effective food commodity and non-food items (NFI) management; Monitor the quantity and quality of food commodities and NFIs stored, carry out regular commodity; physical random checks/inventory of the warehouse and produce regular stocks reports; Ensure that WFP standard documentations are duly filled.
• Effective Supply Chain Funds management, contribute to the preparation of project documents including regular FTC Matrix reviews and other budgetary issues; funding proposals; financial analysis and budget reviews, drawing out insights and recommending actions to the supervisor to optimize use of available funds
• Ensure Transport planning and create stock transfer orders (STOs) based on approved Food Release Notes track if stock picked in STOs for dispatches is aligned with CO stock movement observing First In First Out and First Expiry and First Out stock management rule.
• Follow emergency logistics preparedness practices to ensure WFP can quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Manage a team(s) of staff providing technical advice, coaching, guidance and training, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities

4Ps CORE ORGANISATIONAL CAPABILITIES:

4P Theme

Capability Name

Description of the behaviour expected for the proficiency level

Purpose

Understand and communicate the

Strategic Objectives

Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.

Be a force for positive change

Implements new methods or tools to improve team’s work processes and productivity.

Make the mission inspiring to our team

Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.

Make our mission visible in everyday actions

Explains to teammates how each unit contributes to the overall WFP mission.

People

Look for ways to

strengthen people's

skills

Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.

Create an inclusive culture

Facilitates team building activities to build rapport in own unit.

Be a coach & provide constructive feedback

Facilitates the pairing of junior colleagues with coaches within own team.

Create an “I will”/” We will” spirit

Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

Encourage innovation & creative solutions

Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.

Focus on getting results

Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.

Make commitments and make good on commitments

Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.

Be Decisive

Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Part

ners

hip

Connect and share across WFP units Facilitates partnerships with other WFP units to accomplish missions in the field.

Build strong external partnerships

Sets an example and provides guidance to team on how to build relationships with external partners.

Be politically agile & adaptable

Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.

Be clear about the value WFP brings to partnerships

Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES:

Capability Name

Description of the behaviour expected for the proficiency level

Supply Chain Management and Optimization

Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.

Planning, Project & Resource

Management

Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.

Information Management & Reporting

Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.

Market Analysis, Contracting and Operational Execution

Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.

Warehouse and Inventory Management

Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

Technical Assistance and Coordination

Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

STANDARD MINIMUM REQUIREMENTS. Education:

Completion of secondary school education. A post-secondary certificate in the related functional area (Transport, Economics, Supply Chain, Logistics, Engineering, Business Management or another related field).

Language: Fluent in both oral and written communication in English.

Minimum years of work experience:

The minimum number of years of experience required for this role is 6 (six) years.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE • Experience coordinating with transportation providers and third parties.

• Experience leading a team of national staff.

• Experience assisting in project management.

• Experience in managing an operation involving warehouses with food and NFIs.

• Experience in preparing and managing budgets.

QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY.

Only Gambian nationals are eligible to apply for this position.

Applications are to be submitted and received online and in English language only.

WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills.

Only shortlisted candidates will be contacted.

Deadline for submission is 27 June 2021

-------- WFP has zero tolerance for any form of discrimination ……

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Added 2 years ago - Updated 2 years ago - Source: wfp.org