Senior Logistics and Shipping Assistant

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 1,885 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The Economic Commission for Africa's (ECA) mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063.

The mission will be guided by ECA's five new strategic directions which are: advancing ECA's position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent's problems and take local solutions to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa's position at the global level and developing regional responses as a contribution to global governance issues.

This position is located in the Africa Hall Project Management Office (AHPO) within Division of Administration at the United Nations Economic Commission for Africa in Addis Ababa, Ethiopia. The Logistics and Shipment Assistant works under the direct supervision of the Project Manager of the Africa Hall Project and overall supervision of Chief Supply Chain Management Section (SCMS) in DoA. The incumbent also works in close collaboration with the Logistics and Shipping Unit within SCMS in the Division of Administration.

Responsibilities Within delegated authority, the Logistics and Shipment Assistant will be responsible for the following duties:

Day-to-day Running and Supervision of the Shipping Sub-Unit. - Plans and assigns long and short-term work programs, tasks and duties to Shipping Assistants and Clerks. - Coordinates the duty-free importation, exportation and insurance of all official goods as well of vehicles and other personal and household effects of staff with duty-free entitlements. Items cleared include goods for conferences e.g. exhibition materials, medicines and other sensitive goods for the Clinic. - Ensures that both outgoing and incoming shipments, consignments and cargo contain approved materials only. - Prepares memoranda, letters, note verbales and other correspondence to various, Movement Ministries, Departments and Agencies e.g. the Ministry of Foreign Affairs, the National Bank of Ethiopia, Ministry of State and Public Security, Ministry of Transport and Communication and the Customs and Tax Administration. - Supervises the preparation of Tender and Bid documents for services required by the Subunit. - Prepares the Weekly Status reports of the Sub-Unit for submission to the Unit chief. - Prepares budget estimates, statistics and other statements relating to the Shipping Subunit. - Verifies disbursements out of petty cash to ensure compliance with UN rules and regulations. - Checks, verifies and submits for approval, invoices for services rendered to the Commission by air carriers, movers and packers, transit agents and the Maritime and Transit services. - Organizes and coordinates the processing of: Diplomatic declarations for the purchase of duty- free products and other consumables for the official use of the secretariat - Provide input to the Unit and s\Section Chief on policy issues - Solicits quotations for the collection, packing and dispatch of official and personal consignments. - Selects a packer and arranges for pre-survey and packing. - Ensures that goods are safely and economically dispatched using the most direct and most economical route and undertakes follow up with forwarders for confirmation of departure of consignments. - Prepares briefs to the Property Survey Board for decisions on cases of unsuccessful insurance claims requiring the Board's action. - Ensures that correspondence are dispatched to consignees informing them about flight and other trip details of their shipments so as to facilitate early clearance and to avoid loss or damage on arrival at destinations. - Arrange, organize, and facilitate the importation and exportation of the project's consignments, shipments and other official cargo; - Advise on matters relating to shipping, insurance and customs as well as on the Host Country and other countries' customs, shipping and insurance rules and regulations; - Coordinate duty-free importation, exportation and insurance of all official goods; - Ensure that both outgoing and incoming shipments, consignments and cargo contain approved materials only; - Prepare memoranda, letters, note verbal’s and other correspondences to various Government Ministries, Departments and Agencies, e.g. the Ministry of Foreign Affairs, Ministry of Transport and Communication, the National Bank of Ethiopia, Ethiopian Revenues and Customs Authority, Ethio-telecom, and others; - Supervise the preparation of Tender and Bid documents for services required by the Project; - Liaise regularly with authorities of airlines and transport companies, to keep abreast of new developments in the industry as well as to ensure continued suitability of such organizations for use by the project; - Organize appropriate documentation and permits required for the clearance (importation) and exportation of various goods and equipment; - Coordinates with the Logistics and Shipping Unit in SCMS on related matters to maximize support to the projects as well as other major activities as necessary; - Perform other duties as may be required periodically by the Project Manager, Chief of SCMS and/or Director of Administration.

Competencies Professionalism: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. Knowledge of the Organization's financial rules and regulations, as well as budgetary, administrative procedures, policies and directives, with respect to specialized tasks in supply management, logistics and transport operations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.

Education High school diploma or equivalent is required. Must have passed the United Nations Global General Service Test (GGST) - refer to the Special Notices section for additional information. University degree in Supply Chain Management, Logistics, or related field is desirable.

Work Experience At least ten years of progressively responsible work experience in supply chain management, insurance or logistical support, customs clearance and delivery of goods and commodities by air, land and sea transport are required.

Mix of UN and private sector experience is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official UN language is an advantage.

Assessment Evaluation of qualified candidates may include a substantive assessment which may be followed by a competency-based interview.

Special Notice This position is financed from general temporary assistance funds. Extension of the appointment is subject to extension of the mandate-and/or the availability-of funds.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test. Having passed the Administrative Support Assessment Test [in English] at the United Nations Headquarters or one of the United Nations Offices Away from Headquarters (OAHs) may be accepted in lieu of the GGST.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.