Senior Liaison Coordinator

Overview

Manage government relations and visa processes for program operations.

You have:

• 5+ years of experience in government engagement and liaison roles.
• Proficient in English and Arabic, both written and spoken.
• Knowledge of local laws and regulations pertaining to visas and work permits.
• Strong interpersonal and communication skills.
• Ability to manage multiple tasks and meet deadlines.

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

40%

Government Engagement and Liaison

• Identify and establish key government requirements necessary for the WVS continued operations in country.
• Build and maintain positive and harmonious relationships with relevant governmental bodies
• Work with the Response Director, line manager and programs teams to identify key government authorities relevant to WVS program implementation
• Compile and communicate relevant policy changes, governmental strategies to feed into management planning for program support and advancement
• Work with Field management to assist field programs in building and maintaining good relationships with local governmental authorities and other influential partners.
• Ensures that all WVS program staff know and are aware of the procedures and the steps to follow to sign project Technical Agreements, ensuring where possible, that agreements are prepared before the implementation start so that WVS does not face difficulties or complications with the government authorities and other stakeholders.
• Develop engagement strategies for each of the relevant government authorities and document key processes relevant to WVS operations.
• Ensure quality information management through regular maintenance of submission trackers.
• Proper management of all internal and external official communication are well archived both soft and hard with reference coding approach.
• Manage timely and accurate response to government orders, information, documents, and official letters related to WVS programs.
• Facilitate compliance of programs with government requirements and raise issues affecting compliance to the line manager and the Response director.
• Assist programs in preparing, reviewing, and documenting Memorandums of Understanding, Collaborative Agreements, and subsequent modifications as needed, with the host government
• Facilitate obtaining team’s movements and permits for program operation and activities implementation in the targeted areas with the relevant stakeholders and government authorities.
• Facilitate and coordinate visits of government authorities to WVS field operations and vice versa
• Networking with other INGOs Liaison staff, United Nations Agencies and LNGOs for information gathering,
• Sharing and triangulation during crisis and other emergencies that WVS requires external support.
• Processing of Custom clearance permit of materials arriving from abroad.
• Arrangements of Events: Responsible of arrangements of events permissions from HAC and other related authorities for workshops, meetings, and training etc.
• Liaise and Coordinate meetings for WVI and other stakeholders, and establish liaison with Embassies and Government institutions.
• Develop and foster relationships with the community, stakeholders, and other entities
• Collect, analyze, and utilize data and feedback to identify opportunities to improve the relationship between WVS and the other entity
• Perform other liaison related duties as requested

40%

Visas & Work permit Management:

• Responsible of Visas Process (Entry/Exit Visas) immigration clearance procedures and provide regular update to international staff (validity and ensures timely renewal). Include national staff
• Responsible: Processing requests for internationals staff to obtain foreign visas for travel through Foreign Embassies present in Khartoum.
• Responsible: Processing domestic travel permits for international staff to different States
• Follow-up with government authorities on pending approvals for WVS visas, registration, tax clearances documents, etc
• Translation of visitors' documents needed for visa processing. Process general translations (English to Arabic and vice versa) when requested by staff.
• Updating of contact list for the key stakeholders and government authorities
• Organize all paperwork related to Work Permits and Residence Visas,

5%

Annual Registration Renewal

• Support the on the yearly annual registration
• Follow with relevant department the required documents for the registration renewal as appropriate.

5%

Payments &Cash Advances

• Responsible to process payments and fees to the relevant government ministries including immigration department and Ministry of Labor and other relevant department contracted service providers and payments for all Admin initiated works
• Cash Advance: Follow the process, receive, handle, and clear cash advance used for immigration and non-immigration affairs matters.

Applicant Types Accepted:

Local Applicants Only

Apply now

Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: wvi.org