SENIOR INFORMATION SYSTEMS ASSISTANT

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 2,440 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The Policy and Programme Division (PPD) is responsible for the organization's strategy, overseeing special initiatives, which includes environment and security work, and the organization's performance review and monitoring. This position is located in the Director's Office in the Policy and Programme Division at the Nairobi Duty Station.

Under the overall guidance of the Deputy Director, the Senior Information Systems Assistant will carry out the following functions:

Responsibilities Data Management ¿ Assist in fostering digital transformation within the Division and organization by ensuring the use of digital tools to accelerate and amplify UNEP¿s impact and bring more transparency to knowledge of the state of our planet, as per the new Digital Transformations) subprogramme¿s objectives. ¿ Technical support to: capturing, compiling, analysing, visualizing, summarizing, and presenting the division¿s data on specific HR, Finance, Budget and Programme related key performance indicators using Power BI Dashboards and reports, including as part of the Quarterly Business Review process. Reviews and supports the update of monthly budget reports, by incorporating data extracts from Umoja, ensuring that all finance information is included and justified in terms of activities and expenditure clauses are properly categorized. ¿ Assist in the facilitation of programme/project reporting (e.g. Programme Performance Reports, Quarterly Reports) processes using ICT tools to improve digital data inputs, surveys, data extraction, search and processing. ¿ Assist in the monitoring and evaluation of programmes/projects performance; categorize, update, track and analyse data related to programmes/projects, e.g. financial expenditures, budget information, outputs, deviations/revisions, etc.; carry out periodic status reviews, identify issues and initiate requisite follow-up actions. ¿ Assist in fostering digital transformation within the Division and organization by ensuring the use of digital tools to accelerate and amplify UNEP¿s impact and bring more transparency to knowledge of the state of our planet, as per the new Digital Transformations subprogramme¿'s objectives. ¿ Prepare, maintain and update files and in-ternal databases (e.g. institutional calendar, WeCollaborate); design and generate a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate tracking, presentation and document management in the division.

ICT Support ¿ Provide technical assistance in support of planning and implementation activities/processes for Policy and Programme Division initiatives. Support the division¿s high-level and technical online meetings and presentations. ¿ Provide executive dedicated ICT support to the PPD Directorate and the broader Division, as necessary. ¿ Provide ICT onsite and remote support in collaboration with ICTS to ensure that staff ICT issues /tickets are resolved; process and decommission staff email accounts, telephone numbers and official mobile lines; create and update distribution lists, shared email accounts, Microsoft teams and SharePoint resources.

General Administration ¿ Train and draft correspondence / communication material related to all aspects of ICT administration in the division, including new Microsoft office 365 tools and other related issues. ¿ Ensure equipment allocation to staff and support asset verification exercises. ¿ Provide ICT onboarding training to all new staff on behalf of the division. ¿ Perform other duties as assigned.

Competencies Professionalism: Knowledge and experience with ICT and systems administration and maintenance, information management, information systems analysis and programming, ICT user support, technical research support and data management. Ability to take initiative in the identification and resolution of ICT related issues/problems. Ability to consistently apply appropriate policies, guidelines, and procedures. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education High school diploma or equivalent is required. Degree in Computer Science, Software Engineering, Information technology, Information Systems or related field is desirable.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience A minimum of ten (10) years of experience in information management, information systems analysis and programming, systems administration and maintenance, ICT user support, technical cooperation or related area is required.

Direct experience with data mining, management, analysis and reporting and use of relevant digital tools and platforms is desirable.

Experience with development and monitoring of dashboards, including Umoja Enterprise Resource Planning (ERP) systems and Power BI dashboards and reports is desirable.

Experience with the UN system or other international organisation is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage..

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice Appointment against this post is for an initial period of one year and may be subject to extension.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred to take-up the appointment.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Internal Applicants – when completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.