SENIOR INFORMATION SYSTEMS ASSISTANT

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

Org. Setting and Reporting This temporary position is located in the Administrative Unit of the Investigations Division (ID) of the Office of Internal Oversight Services (OIOS). The Administrative Unit supports the Division in planning, implementing, and reporting the utilization of resources, and covers all aspects of administration from recruitment, procurement, IT support, and finance. The incumbent will report to the Administrative Officer.

The Office of Internal Oversight Services is an independent office reporting to the Secretary-General and to the General Assembly. ID/OIOS investigates reports of possible violations of rules, regulations, mismanagement, misconduct, waste of resources, and abuse of authority.

Responsibilities The Information Systems Assistant will be responsible for the following duties:

1. Provide support for computer information systems, databases, and applications in assigned area; perform complex troubleshooting for various applications

2. Participate in ICT development projects, ad hoc working groups and meetings related to programming, testing, debugging, and implementation of new computer application systems releases, modules, and functionalities; conduct version management

3. Administer network and MS Outlook accounts for ID staff (create accounts for new staff, terminate accounts of separating staff, and first-level troubleshooting); act as the Technical Focal Point for receiving and processing OICT requests for services (Umoja access, Mobile Office, mobile phone lines, etc.)

4. Provide maintenance and support services for the Division's case management system (GoCase), including training and support to ID staff with regard to the navigation and usage of GoCase and other applications; contribute to the GoCase Working Group, to further develop and improve the functionalities of GoCase

5. Maintain the organization of the ID network drives

6. Manage and maintain ICT equipment inventory; initiate obsolete equipment write-offs and return to stock, in accordance with standards set by OICT, and apply special security and confidentiality requirements specific to OIOS/ID; act as focal point for all IT procurement-related matters; generate POs and related vendor communication; monitor and initiate license renewals

7. Process forensic data and evidence for ID case work: assist investigators in preparing requests for ICT services for obtaining evidence and electronic data; follow up on requests and keep track of the chains of custody and descriptions of data; create forensic images of evidence hard disk drives, and assist in performing the post-image analysis; ensure that all forensic images are securely backed up in the tape drives; assist in drafting of the forensic analysis reports; ensure data consistency, accuracy, and adequate set-up for investigators to analyse data (post in the GoCase file, install on stand-alone laptop, or send data/evidence by pouch); develop standard operating procedures (SOPs) and guidance materials for the use of forensic equipment and software programs

8. Draft correspondence and communications, including workplan revisions and other related issues, as well as prepare unit contributions for a variety of periodic reports

9. Keep abreast of developments in the field; conduct research on new technologies; perform benchmarking and propose new acquisitions; assist in the implementation of new technologies

10. Plan and implement information management and dissemination initiatives (e.g., intranet/web portals and content, mailing lists, fact sheets, records repositories)

11. Provide guidance and training to new/junior staff; plan day-to-day work and supervise other staff as required

12. Perform other related duties as required

Physical requirements: May be required to lift, move, mount, or store equipment weighing up to 50 lbs, or up to 80 pieces of equipment on a daily basis; may be required to work on shift assignments on weekdays to maintain the service coverage from 0800 to 1800. Occasionally, on average once a month, the incumbent may be required to work ad hoc assignments during evenings or early mornings of working days as well as on holidays and weekends; may be required to visit users' premises to resolve problems on their servers or desktop PCs.

Competencies Professionalism: Knowledge of information management and use of intranet/web portals, mailing lists, fact sheets, etc. as information dissemination tools; knowledge of organizational information infrastructure, including hardware, software and application systems; knowledge of relevant programming language(s) and ability to use programming skills to develop information systems; knowledge of system development workflow and document flow processes; ability to conduct research and gather information from a wide variety of standard and non-standard sources; ability to respond to changing requirements and assignments; ability to apply good judgment in the context of assignments given; ability to perform a wide range of application software development and maintenance tasks under minimum supervision. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to achieving the goal of gender equality by ensuring equal and full participation of women and men in all aspects of work.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve Organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Client Orientation: Considers all recipients of services as "customers" and seeks to see things from the customer's point of view; builds and maintains productive partnerships with clients by gaining their trust and respect; identifies customer needs and seeks appropriate solutions.

Education High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT).

Work Experience Ten years of relevant experience in information systems management and analysis, including supporting and administering network and email accounts as well as providing IT systems and application support to remote clients is required. Experience in supporting case management systems is desirable. Experience in forensic IT, including handling evidence, respecting the chain of custody, back-up, and reporting on forensic data and imaging is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official language of the United Nations is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice This post is financed by the support account and is temporarily available until 30 November 2021. The appointment, or assignment, and renewal thereof are subject to the availability of the post or funds, budgetary approval, or extension of the mandate.

Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

This temporary position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.