Senior Information Management Assistant
Assist in producing and disseminating information on the population of concern
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Overview
Assist in producing and disseminating information on the population of concern
You have:
- 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
- Experience with handling confidential data and demonstrated understanding of different data collection methodologies.
- Successful participation in the Operational Data Management Learning Programme.
- Experience in web design and software development is an asset.
- Experience with relevant software such as ArcGIS, Mapinfo, SPSS, EpiInfo6, SQL Server, and/or proGres.
- Knowledge of English and UN working language of the duty station if not English.
Grade
GS5Staff Member / Affiliate Type
General ServiceReason
Temporary > Temporary Assignment/ AppointmentHardship Level
DFamily Type
Family<p></p><p></p>Danger PayResidential location (if applicable)
Target Start Date
2025-02-01Target End Date
2025-04-30Deadline for Applications
January 23, 2025Standard Job Description
Senior Information Management Assistant
Organizational Setting and Work Relationships The Senior Information Management Assistant assists in the production and dissemination of information on the population of concern, including but not limited to Protection and Programme information. The position is supervised by a more senior position at the field level and receives functional guidance and support from IM specialists at country/regional and global level. Subject to the nature of the task/assignment, he/she will work independently on routine tasks, while will follow instructions of the supervisor for more complex issues. The position has no supervisory role. The incumbent may play a liaison role with the national and local authorities for gathering and exchange of data.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties - Assist in operationalizing country-specific common data standards and promoting them with partners. - Assist in compiling and aggregating information elements required to produce standardized information products and implement data/information collection plans for baseline and context-specific data. - Support the operation in the analysis of processed data and information and perform data quality and consistency control. - Facilitate the analysis of cross-border information between relevant countries. - May be required to collect GIS data, update maps and undertake field trips to project sites. - May be required to participate in Needs Assessment processes, specifically in data collection, processing/collation and data exploration. - Liaise with partners and represent UNHCR in meetings related to the functions. - Decide on appropriate resolution to data management problems and escalate issues to the supervisor if incident cannot be resolved.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s). - Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Field(s) of Education Not applicable
Certificates and/or Licenses Information Technology, Demography, Statistics, Social Sciences Operational Data management Learning Programme (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience Essential Experience with handling confidential data and demonstrated understanding of different data collection methodologies.
Desirable Successful participation in the Operational Data management Learning Programme. Experience in web design and software development is an asset. Experience with relevant software such as ArcGIS, Mapinfo, SPSS, EpiInfo6, SQL Server, and/or proGres. Experience with HTML, PHP, ASP and/or Java is an asset. Ability to formulate IM-related technical requirements and Operating Procedures.
Functional Skills DM-Data collection methodologies IM-Epi Info Software IT-Geographic Information Systems (GIS) IM-Information Management (related technical requirements & Operating Procedures) IM-Statistics Analysis IT-Microsoft Excel (Functional Skills marked with an asterisk* are essential)
Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Experience in compiling and aggregating information. Experience is generating dashboards. Proven skills in data analysis.Functional Clearance
This position doesn't require a functional clearance****Required languages (expected Overall ability is at least B2 level)****
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Additional Qualifications
Skills
DM-Data collection methodologies, IM-Epi Info Software, IM-Information Management (related technical requirements & Operating Procedures), IM-Statistics Analysis, IT-Geographic Information Systems (GIS), IT-Microsoft ExcelEducation
Certifications
Demographics - Other, HCR Operational Data Management Learning Program - UNHCR, Information Technology - Other, Social Sciences - Other, Statistics - OtherWork Experience
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Other information
Potential interview questions
| Describe a time you had to manage confidential information. What steps did you take to ensure its security? | This question assesses your understanding of data confidentiality and your approach to handling sensitive information. | Focus on specific measures you took to secure data and your awareness of best practices. |
| Can you provide an example of a data collection methodology you have implemented? What challenges did you face? | Interviewers want to know about your practical experience in collecting data and how you handle obstacles. | Pro members can see the explanation. |
| How do you ensure data quality and consistency in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
| Give an example of how you've used GIS in your previous roles. What was the outcome? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take when tasked to gather information from local authorities? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
unhcr.org
