Senior Human Resources Assistant

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

Org. Setting and Reporting

This position is located in the Planning, Contracting and Reporting Unit (PCRU), Staffing, Diversity and Outreach Section (SDOS), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) / United Nations Office on Drugs and Crime (UNODC) in Vienna, Austria. The Senior Human Resources Assistant reports to the Chief of the Unit. For more information on UNOV and UNODC, please visit: www.unov.org and www.unodc.org

Responsibilities

The incumbent will lead the team responsible for Organizational Design and Job Evaluation in PCRU. Within limits of delegated authority, the Senior Human Resources Assistant will be responsible for the following specific duties: Organizational design and workforce planning (WFP): • Guide stakeholders with regard to WFP and support complex management processes that involve alignment of existing and future staffing structures, including during restructuring and reorganization exercises. • Support the implementation of the workforce plan; monitor and prepare reporting of the action plan; ensure that staffing tables are clean and up-to-date. • Provide expert advice on organizational design, on designing the ideal structure, nomenclature and optimal workforce distribution in line with operational and strategic plans including job (re-)classification, re-profiling of individual roles and workforce planning. • Review, provide advice and prepare recommendations for ideal organizational design and structures, staffing details and distribution of contract types for UNODC field offices. Participate in, and coordinate input for, Secretariat-wide and UNOV/UNODC (pilot) projects for planning tools and strategies to facilitate strategic staffing and planning for future workforce requirements in line with WFP guidelines designed by the Department of Operational Support (DOS) and the Department of Management Strategy, Policy and Compliance (DMSPC). Job evaluation and classification: • Lead and coordinate the review and processing of requests for classification. Analyze and evaluate Job Descriptions/Profiles (JD/JP) and Terms of Reference (ToR) in accordance with the available classification master standards. • Provide expert advice and respond to queries on classification policy issues, rules, procedures and processes, including job content, level, functional titles, job codes and networks, organizational set-up, reporting lines, drafting ToRs and JD/JPs. • Prepare classification notices and advices, lead classification desk audits and prepare desk audit reports. Coordinate administrative support on classification appeals. • Prepare and review a variety of correspondence and communication related to classification activities and initiate follow-up actions. • Review and prepare updates of existing UNODC Generic Job Profiles, design new UNODC GJPs if required. • Design, update and maintain classification website. • Keep abreast of any changes in policy or new initiatives related to classification, and interlinkages with Inspira, SAP/Umoja and the in-house databases. Clearance of Programme/Project documents: • Lead the review of UNODC project documents, project revisions, country and thematic programmes submitted for HR comments and inputs, propose/advise on changes/adjustments/amendments. • Clear in the Umoja Integrated Planning, Monitoring and Reporting Solution (IPMR) technical cooperation project documents and revisions from the HR perspective by reviewing project management mechanisms and structures, project staffing tables, assigned roles of project staff, Job Profiles/Terms of References, organizational setup of the project team and reporting relationships. General • Review and analyze the recommendations and findings of related internal and external audits, prepare recommendations to address referenced issues, monitor and prepare updates of the implementation of recommendations. • Design, implement and monitor statistics on all assigned work areas. • Supervise the maintenance of automated databases and the centralized reference and filing systems. • Undertake research on a range of HR related issues and prepare notes/reports. • Conduct research on precedents, policy rulings and procedures. • Prepare written response to queries concerning HR related matters. • Train and provide supervision to new and lower-level staff in the unit. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Perform other work-related duties as required.

Competencies

• Professionalism: Has knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Has ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Not available.

Work Experience

A minimum of ten years of progressively responsible experience in human resources management, administrative services or related area is required. The number of minimum years of relevant experience is reduced to eight for candidates who possess a first-level university degree or higher. Direct work experience in human resources management is required. In-depth work experience in organizational design is desirable. In-depth work experience in job evaluation and the application of classification standards is desirable. Experience working with human-resources modules of an enterprise resource planning (ERP) system, preferably SAP, is desirable. Work experience in the United Nations system or other similar international organization is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another United Nations official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The movement of staff members from the General Service and related categories to the Professional category in the United Nations Secretariat is exclusively allowed through the Young Professionals Programme competitive examinations. Only a few staff members pass the competitive examinations. Passing the competitive examinations does not guarantee movement to the Professional category. For further information, please visit https://careers.un.org/lbw/home.aspx?viewtype=GP

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.