Senior Grants Accountant - Global Fund TB/HIV/RSSH Grants

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

To support this grant, Plan International Liberia is seeking a highly qualified Senior Grant Accountant to join our team for an initial one-year term, with the potential for extension up to three years. In this role, you will play a pivotal role in supporting financial activities related to the TB/HIV/RSSH and covid 19 grants.

Under the direct supervision of the Deputy Chief of Party Finance, the Senior Grant Accountant is responsible for Financial Management, Grant Compliance, Budget Monitoring, Financial Reporting, Audit Coordination and Training and Guidance to staff and implementing partners on financial and grant management best practices. The Senior Grant Accountant is responsible for implementing and enforcing any safeguards prescribed by the donor.

H/She will ensure conformity with grants reporting requirements and the stringent compliance standards established by the donor in agreement with Plan International policies and procedures for the implementation of grants.

Accountabilities

Treasury management

Review the forecast/funds requests from the Principal Recipient and the Sub-recipients

Prepare the quarterly funds disbursement from the Global Fund and submit to the DCOP finance for review and approval

Verify the accuracy between the funds disbursed by the donor and the funds received into the bank account and flag any discrepancy

Ensure that the income received from the donor is booked in the financial system

Ensure that the intercompany recharges are sent to Plan International Canada

Accounting process

Review all payment requests to ensure all necessary support documents are attached to the payment in compliance to grant requirements/processes.

Reviews payment vouchers to ensure the correct code is entered in SAP/YODA.

Ensure compliance with local regulatory and tax legislation at all levels.

Timely review staff advance liquidations and ensure that the supporting documents are attached and that the refunds are deposited to the bank.

Review all cost recovery on a monthly basis and ensure that the cost allocation is based on actual with copies of the supporting documents attached.

Review the SRs monthly budget versus actual and ensure the cash is reconciled

Location: Monrovia

Type of Role: Fixed Term

Reports to: DCOP - Finance

Grade: 15

Closing Date: 21st Dec. 2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.