Senior Finance Officer -Grants & PNS

Finance & Economy

Overview

Join our team to provide financial leadership and ensure compliance in grant management.

You have:

• Bachelor’s degree in accounting, CPA preferred
• 5+ years of solid experience in financial management and monitoring systems
• Excellent command of MS Office, Advanced Excel, SunSystem, PMQA, PowerBI, PBAS, Sharepoint Horizon
• Fluency in English, both written and spoken
• Strong understanding of accounting principles, financial systems, budget/cash-flow monitoring, and internal accounting controls
• Ability to manage a financial/monitoring team and demonstrate leadership
• Ability to operate in a cross-cultural environment requiring flexibility
• Training and facilitation skills

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

The position is a member of the management team of the Field Office or of PNS & Grants budget holder’s team of the National Office. SFO provides leadership to the team in the areas of financial management to its assigned programs and projects from all funding sources. SFO ensures that all assigned programs/projects are in compliance to FFM, Tax laws, GAAP and SO/Donor requirements. The SFO plays as decision support partner to his assigned business partner team in matters related to donor compliance, risk management, internal controls systems and their impact to the overall project/program management.

MAJOR RESPONSIBILITIES

20% - Strategic and Annual Planning and Budget Development

• Work with Operation and Strategy counterparts n the development of multi-year plans and budget forecasts of assigned programs and projects in alignment with NO strategy.
• Provide leadership to budget holders in the interpretation and application of WVI and NO budget guidelines, SO/Donor requirements and other cost assumptions to project budgets.
• Advise program teams on resource integration option to meet match requirements for next phase PNS/Grants proposal and budget development.
• Ensure quality review, complete approval process and appropriate tools and systems eg: Horizon 3, PBAS are in applied in the preparation and submission of budgets to donors.
• Identify team and individual performance indicators that are meaningful in ensuring the success of the implementation of project plans and budget.
• Lead in the financial part of the PNS/grant budget during start up workshops.
• Build the capacities of direct reports and business partners in monitoring budgets, and taking corrective measures.

25% - Operational Management and Reporting of Programs and Projects

• Lead in the implementation financial policies in accordance with WVI FFM, Donor requirements, government regulations at the field office or PNS/G levels.
• Ensure continuous capacity building are extended to business partners to promote proper understanding and application of WV financial policies and standards, internal controls, applicable government regulations and tax requirements.
• Manage cash flow and forecasting for the field office and PNS/G. Develop reliable cash flow projection mechanism that includes minimum threshold to meet operating needs.
• Oversee and manage timely and accurate payments to vendors of the field office ensuring compliance to tax laws and grants standards.
• Oversee all accounts, ledgers affecting assigned programs/projects ensuring compliance to GAAP, WVI FFM, NO policies and Donor requirements. Ensure that all system and tools used are in alignment with
• Ensure proper review of financial reports is conducted with use of CCLFR or donor templates for compliance with FFM keydates (SAR) and grant and donor timelines.
• Analyze spending trends and provide feedback and propose resolutions to FO and/or PNS/G management team budget holders on areas with significant over/under spending.
• Prepare close out checklist documentation at end of funding cycles of assigned projects/programs.
• Support grant managers in identification and formulation of budget change requests.
• Approve online and/or check payments for the field office.
• Ensure a strong finish in all year-end financial procedures.

25% - Financial Risk Management and Controls

• Develop financial management mechanisms that minimize financial risks and maintain internal financial control in the management of programs/projects of assigned field office team or PNS/G of the national office.
• Conduct reviews of business processes affecting programs/projects for cost-reduction opportunities and contribute to business process improvements to ensure optimal utilization of financial resources.
• Assess financial viability of potential financial partners by conducting reviews of their existing financial system to ensure they have sufficient internal controls and risk mitigation strategies to meet donor funding.
• Contribute, update and implement PF team’s risk register and ICSAT
• Support external or WVI/NO audits, provide required information and facilitate implementation of audit recommendations.
• Ensure that all financial incidents within the field office and/or PNS/G NO are properly escalated in compliance with NO guidelines and WVI financial incident reporting.

10% - Financial Partners

• Perform financial review as part of monitoring and risk management of WV for financial partners
• Perform BPS as necessary
• Provide relevant capacity building for the board, staff and key personnel of financial partners.

10% - Strategic Networking

• Liaise with appropriate partner offices in resolving finance agenda to counterparts from SO-Finance, SSC, GC, SAP, FRSC and operational counterparts in the field office teams & PNS/G NO.
• Build strong relationships with finance counterparts from other NO’s, Donors and external partners for continuous learning and knowledge sharing.
• Ensure an open communication channel among business partners from various teams within the Field Office and/or NO PNS/G to resolve finance related conflicts and/or complete any initiative that enhances finance service delivery

10% - Leadership

• Oversee Project Finance and Accounts Payable operations in the field office teams
• Lead the direct reports: in planning, assigning, and directing work; appraising performance, rewarding, monitoring, and addressing issues
• Provide space for direct reports on continuous learning/improvement and practices that encourage innovation, efficiency and cost reduction
• Provide regular feedback and updates to Programs/HEA Finance Manager to ensure continuity of support and guidance in assigned field office team and/or PNS/G
• Carry out other tasks assigned by the Program/HEA Finance manager

QUALIFICATIONS:

• Bachelor’s degree in accounting, CPA preferred
• Excellent command of MS Office, Advanced Excel, SunSystem, PMQA, PowerBI, PBAS, Sharepoint Horizon
• Strong understanding on accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls, financial systems, internal control, taxation, business process analysis and development.
• Fluency in English and, both written and spoken
• Must be able to work with multiple deadlines and high demands
• Ability to handle sensitive and confidential information with absolute discretion
• 3+ years of solid experience in financial management and monitoring systems, preferably of large development programs
• Excellent financial and analytical skills;
• Excellent communication skills for effective reporting on programme financial performance;
• Ability to manage a financial/monitoring team and demonstrate leadership;
• Ability to monitor and evaluate financial and monitoring skills of business partners communities and partners through capacity building efforts;
• Ability to operate in a cross-cultural environment requiring flexibility;
• Familiarity with the aid system, and understanding of donor and governmental requirements. Clarity of understanding on development work especially Christian, child-focused, community based development perspectives;
• Coordination skills with various levels of business partners including community partners;
• Training and facilitation skills; and
• Ability to demonstrate personal leadership by serving as a positive role model that enhances the demonstration of WV core values.

Applicant Types Accepted:

Local Applicants Only

Apply now

Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: wvi.org