Senior Finance Officer - Digital Archivist

Work Arrangement:

Job Description

BACKGROUND

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee Uganda is part of the IRC global network, which has its headquarters in New York. The IRC is on the ground in more than 30 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

PURPOSE OF THE ROLE

The Digital Archivist will play a crucial part in supporting the entire IRC Country Office. By ensuring the completeness of all program related records, the compliance with donor regulations, and the efficiency of internal archiving processes, this role will allow IRC teams to focus on clients’ needs and reinforce trusted relationship with our donors.

KEY ACCOUNTABILITIES

The Archivist will work closely across all functions in the Uganda Country program to ensure key documentations supporting the compliance and eligibility of expenditure for key institutional donors is digitally archived and structured in a manner that is fit for purpose. This will entail:

- Understanding donor requirements for a variety of expenditure categories. - Understanding and where required adapting the global document scanning policy. - Understanding current documentation practices (both physical and digital). - Scoping out the backlog of documentation that has not yet been digitally archived for relevant projects. - Where required setting up a digital folder structure for relevant projects. - Physically scanning documentation, storing, and naming all the digital files to allow non experts to understand and navigate the contents. - Handing over ownership of Digital Archiving to functions in a manner that ensures continuity.

Qualifications

PERSON SPECIFICATION

- Skills Knowledge and Qualifications

Archivist TOR

- Ability to work in English. - Capacity to understand relevant policies and critically assess which aspects may need to be adapted to the country context. - Skilled communicator, able to explain the requirements and obtain buy-in from relevant staff. - Experience working in an online knowledge management system (e.g. Box, Dropbox, Google Drive) would be ideal. - A previous project management experience ideally in the field of document management or knowledge management. - Experience operating scanning hardware would be ideal.

Gender Equality & Equal Opportunity

We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.

IRC is an Equal Opportunity Employer, and we value diversity at our organization. We do not discriminate based on race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation.

This position is only for Ugandan nationals to apply; IRC strives to attract, motivate, and retain qualified national staff in our programs.

NB: This advert will close on 4th January 2023.