Senior Finance Officer - Addis

ORGANIZATIONAL OVERVIEW

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today's interrelated development and humanitarian challenge in more than 70 countries. FHI 360’s Crisis Response team is responding to the humanitarian emergency in Northern Ethiopia, focusing on emergency health, nutrition, protection and WASH activities to support the goal of reducing morbidity and mortality.

Job Summary:

Coordinates financial/accounting operations, including overall financial monitoring and support/guidance to projects in finance and operations staff, to ensure the fiscal well-being of the organization. Provides financial management and guidance, conducts analyses of financial data, provides budget analyses for project funds, and reviews and prepares required reports to funding agencies to ensure compliance with the donor's requirements. Proactively guides and supports respective financial success by providing high level analytical expertise, implementing business strategies and developing strong customer relationships. Provides analysis and business modeling support on strategic initiatives for senior management and field operations. Analyzes performance trends, modeling complex business decisions, tracking performance, and presenting results. the position will ensure that financial transactions are carried out, reported, and documented in a timely manner in accordance with general accounting principles, and FHI 360 and donor guidelines.

KEY RESPONSIBILITIES AND DELIVERABLES

• Assists Finance Manager to strengthen internal controls & internal controls environment.
• Actively participate in engaging of financial issues and activities review meetings.
• Reviews Bank and cash GFAS, financial data entry on daily basis.
• Ensures that monthly bank reconciliations for all Bank accounts are prepared on regularly basis.
• Assists tracking of all balance sheets accounts on monthly basis and at the end of each award.
• Maintains completion of workbooks accounts, as per FHI 360 policies.
• Checking of all payment claims to ensure compliance of FHI 360 policy & procedures, valid Scheme of
• Delegation, FHI 360 Donors compliance requirements, In-country law and any other official regulatory authority.
• Ensures that all payments are properly coded to record against active projects and complete authorization of respective Budget Holder as per FHI 360 Scheme of Delegation.
• Ensures that all program implementation activities require direct or indirect involvement of disbursement of incentives, contractors, beneficiaries should safe guarded by segregation of duty.
• Assists Finance Manager to strengthen internal controls & internal controls environment.
• Monitors cash & bank flows on daily basis and maintain close coordination with financial institutions to ensure smooth cashflows. Safeguard FHI 360 cash from assessed/known risks.
• If due to unforeseen reasons institutional banking system services are not available, alternative arrangements should be arranged with prior consent of Finance Manager and Response Coordinator.
• Assists Field Office & Country Office finance teams during internal & external audit, donor specific audit, any authorized third-party review of financial records.
• Maintains working relationship with FHI 360 partners and support Field Office & Country Office to ensure smooth financial implementation of projects through partners.
• Escalates any noted financial risks and fraud activities directly to Finance Manager and Response Coordinator.
• Reviews official e-mails daily, respond to queries from colleagues and external authorities in a timely and appropriate manner, and ensure any problematic issues are raised with the line manager at the earliest opportunity.
• Responsible for professional direction/delegation/supervision/accountability of reporting staff as per Job Descriptions or any official documentation.
• Confirms that payments related to procurement have the necessary documentation as outlined in FHI 360 procurement policies and procedures for all goods and services.
• Ensures all financial transactions have the required supporting document.

APPLIED KNOWLEDGE & SKILLS

• Applies expert knowledge of current federal, state and local government programs.
• Applies expert level technical and administrative knowledge of the rules and regulations in the
• subject area and defends analyses and recommendations relating to a variety of issues.
• Has a thorough knowledge of external regulations as well as internal corporate policies and procedures.
• Proficient knowledge of Generally Accepted Accounting Principles and Internal Control fundamentals.
• Excellent oral and written communication skills.
• Excellent quantitative and analytical skills.
• Strong critical thinking and problem-solving skills.
• Demonstrated project and organizational skills.
• Ability to analyze and interpret data, identify/resolve errors and prepare reports.
• Ability to motivate and work well with others.

Problem Solving & Impact:

• Analyzes complex technical matters involving existing and emerging issues pertaining to finances and makes recommendations from the analysis.
• Recommends and/or takes corrective action, when necessary, based on acquired knowledge and observation of best practices.
• Has influence on the overall objectives and long-range goals of the organization.
• Erroneous decisions or failure to achieve objectives would normally have a serious effect upon the administration of the organization.

Supervision Given/Received:

• Work is performed with minimal direction. Participates in determining objectives of assignment.
• Plans schedules and arranges own activities in accomplishing objectives.
• Work is reviewed upon completion for adequacy in meeting objectives.
• Implements departmental work plans and provides input for performance reviews.

SKILLS AND EXPERIENCE REQUIRED

• Bachelor's Degree or its International Equivalent in Accounting or Finance
• Typically requires a minimum of 6+ years of progressively responsible accounting, finance and operational management experience in a government contracting environment coupled with internal control reviews.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS/Payroll systems.
• Essential computer literacy (word, excel, internet)
• Vocational or specialized training desired
• Prior work experience in a non-governmental organization (NGO) desirable but not required.
• Fluent in local language and excellent in English.
• Strategic vision
• Leadership
• People Management
• Teamwork

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.
• Technology to be Used:
• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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